Contracts Administrator

Summary

Join GuidePoint Security as a Contracts Administrator and play a crucial role in reviewing, negotiating, and managing contracts to achieve business objectives while mitigating risk. You will be responsible for the entire contract lifecycle, from initial review and negotiation to execution and database management. This role involves working with internal and external stakeholders, including vendors, customers, and subcontractors, to ensure compliance and risk mitigation. You will also contribute to the development and implementation of long-term processes for contract management. The ideal candidate possesses strong communication, negotiation, and organizational skills, along with experience in legal and contract management, particularly within the Federal, State, and Local government sectors. GuidePoint offers a remote-work environment and a comprehensive benefits package.

Requirements

• Bachelor’s Degree in Business, Management or related field OR Paralegal Certificate OR equivalent related work experience
• 1-2 years of experience in legal and/or contracts such as NDAs, BAAs and Event Contracts
• 1-2 years of experience in Federal and/or State and Local contracts requirements
• 1-2 years of experience in maintaining and responding to an email alias
• Excellent communication skills, including excellent phone etiquette and a demonstrated ability to communicate professionally in both verbal and written forms
• Customer service driven and attention to detail is a must

Responsibilities

• Review and maintain the Contract alias emails and Service Now queue and be responsible for all communications through the alias
• Review and provide risk management consultation on all contracts submitted, including vendor, customer, subcontractors, etc
• Serve as the point of contact for internal and external customers on contractual matters by acting as contractual mediator between company employees, vendors, customers, subcontractors, etc
• Ensure timely review and approval or negotiation and reconciliation of variations
• Advise management of contractual rights and obligations and provide interpretation of all other terms and conditions
• Work closely with external resources, such as business insurance broker to ensure contracts do not violate insurance policy requirements
• Develop solutions to a variety of problems and provide counsel to internal stakeholders regarding proposed contract terms and conditions ensuring consistency with established company practices
• Assist in the documentation of internal policies and procedures to mitigate internal risk
• Work with Professional Services organization to develop and maintain a mechanism for specific client contractual obligations
• Other duties as assigned

Preferred Qualifications

• Contracts database experience and Salesforce.com experience is a plus
• Proven and effective negotiation skills, time management skills, organizational skills, and ability to multi-task

Benefits

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family) and GPS will contribute in one lump sum: ($500 per EE annually / $1000 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option