Districts Proposal Manager

Summary

Join Khan Academy as a Districts Proposal Manager and lead the development and delivery of high-quality proposals for K-12 school partnerships. Collaborate with various teams to support sales processes, win new customers, and grow existing accounts. This role requires a creative vision, strong follow-through, and exceptional communication skills. You will be a subject-matter expert on Khan Academy products and partnerships, managing the proposal lifecycle from pre-RFP to post-submission. The ideal candidate is a fast learner with experience in proposal management within the K-12 education sector. This position reports to the Leader of Operations, External Relations.

Requirements

• Minimum 2–3 years proven successful experience managing proposal life cycle, ideally in the K-12 education sector
• Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject-matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product
• High proficiency in Google Suite, MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and Salesforce
• Ability to work on multiple concurrent projects
• Ability to adapt to various people and working styles under tight deadlines
• Possess excellent leadership, communication, prioritization, and organizational skills
• Editing skills; excellent knowledge of grammar and punctuation
• Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere.”
• Proven cross-cultural competency skills demonstrating self-awareness, awareness of other, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization

Responsibilities

• Running and continuously improving our procurement response and grant application processes for K-12 district and state-level RFI, RFQ, and RFPs
• Monitor K-12 state and district-level procurements and grant opportunities on various databases, procurement platforms, and those presented to us by our consultants
• Research prospect districts’ leadership, mission, learning plan, and goals to tailor RFP response to their specific needs
• Review procurement requirements to assess alignment with our product and our overall terms of service
• Recommend appropriate procurement opportunities to the team
• Track procurement opportunities in Salesforce
• Build and manage existing content library
• Identify and implement process improvements
• Write, prepare and package compliant, competitive and compelling proposals including effective collaboration across all relevant internal teams and stakeholders
• Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions
• Provide backup operational support to the Districts team when necessary
• Ensure the high-quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents
• Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls, ensuring activities and deliverables adhere to the Proposal Development Plan
• Conduct and document proposal lessons learned and implement actions to improve process efficiency