Executive Assistant Administrator

Summary

Join ConnectOS, a top-rated Philippines employer and leading provider of offshore talent, and enjoy a competitive salary (P50,000-P70,000 monthly) in a hybrid work setup. As an employee, you will provide administrative, bookkeeping, and executive assistance support. Responsibilities include managing accounts payable/receivable, coordinating calendars, drafting email campaigns, and engaging in LinkedIn outreach. The role requires proficiency in document formatting, scheduling, and strong communication skills, along with openness to using AI tools. Light bookkeeping experience is needed, but training is provided. ConnectOS offers excellent benefits, including medical, dental, and life insurance, paid time off, a financial assistance program, and access to fitness and wellness facilities.

Requirements

• Light bookkeeping skills (e.g., invoice reconciliation, using Xero) are required, but training will be provided if needed
• Proficiency in document formatting, scheduling, and supporting sales/admin teams is important
• Strong communication, initiative, and ownership of tasks are essential
• Openness to using AI tools and adapting to new technologies is a non-negotiable requirement

Responsibilities

• Maintain accounts payable and receivable, general ledger and bank reconciliations
• Prepare and issue invoices and credit notes; follow up overdue payments
• Generate customer quotes and update quote register
• Assist external accountant with BAS, payroll and year end processes
• Ensure compliance with ATO and BDS financial policies
• Managing incoming/ outgoing correspondence, filing document control
• Order office supplies and coordinate equipment/ service bookings
• Maintain company registers, templates, and standard operating procedures
• Provide general clerical support to project and consulting teams
• Coordinate the Director's calendars, schedule meetings, and set appointments
• Prepare briefing packs, agendas and minutes as required
• Book travel and accommodation within company policy
• Send personalized LinkedIn connection requests on behalf of Directors
• Monitor and respond to basic LinkedIn messages, escalating when needed
• Enter and update contact data in the CRM (Salesfoce)
• Draft and format email campaigns/ newsletters in line with brand guidelines
• Liaise with Directors for review and approval before distribution
• Track open and engagement metrics in the email platform

Preferred Qualifications

• Experience in administrative support, executive assistance, and general office duties is preferred
• Familiarity with Salesforce or similar project management tools is a plus, but not mandatory
• Willingness to learn, take initiative, and communicate effectively with the team are key motivators for success in this role

Benefits

• Hybrid Work Setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities