Personal Assistant, Executive Assistant

Summary

Join TechBiz Global as a Personal/Executive Assistant and support our CEO in a fully remote position. You will manage the CEO's calendar, schedule appointments, organize meetings, and handle various operational tasks. Responsibilities include travel coordination, public relations (social media management, content maintenance, and networking), and finance (accounting data preparation, invoice processing, and payment tracking). You will also assist with recruitment and maintain data in CRM and other tools. The ideal candidate is energetic, smart, and thrives under pressure, managing multiple tasks effectively. This fast-paced role offers a dynamic work environment.

Requirements

• Proficient in English (additional languages like Russian or German are a plus)
• Energetic, friendly, and capable of working under pressure while managing multiple priorities
• Strong communication skills and a decisive nature
• Experience with social media management
• Comfortable working under direct supervision and ready to engage in business discussions when needed

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and organize meetings
• Respond to emails, phone calls, and live chat inquiries promptly
• Conduct ad-hoc research to support the business
• Attend meetings with the CEO and track key action items
• Accomplish various operational tasks for the needs of the business
• Research and book flights and hotels for business travel
• Manage all social media accounts and maintain websites content
• Help build meaningful connections by engaging with key professionals across platforms
• Coordinate gifts for conferences and handle all the behind-the-scenes PR magic
• Occasionally write social media posts and monthly articles
• Prepare presentations for various needs
• Prepare monthly accounting data, including managing bills
• Ensure accurate invoice processing and track payment schedules
• Assist with bonus calculations and other finance-related tasks
• Prepare contracts and assist with recruitment if required
• Maintain the data in our CRM and other tools

Preferred Qualifications

• Design skills and knowledge in design tools
• Experience in finance or operations
• Background in analytics
• Previous experience in a startup or dynamic work environment