Executive Assistant

Summary

Join 20four7VA as a CPT-8804 Executive Assistant to provide comprehensive support to a CEO in a non-profit organization. This senior-level, remote position requires a minimum of 10 hours per week and involves managing emails, scheduling meetings, organizing digital files, ordering supplies, researching opportunities, drafting communications, creating surveys, assisting with hiring, and serving as a liaison between leadership and staff. The role also includes creating visual content using Canva. The ideal candidate possesses proven experience in executive assistance, strong organizational and communication skills, proficiency in Google Workspace, and familiarity with Canva. 20four7VA offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Proven experience in executive assistance, office administration, or virtual support
• Strong organizational skills with the ability to multitask and meet deadlines
• Excellent verbal and written communication skills
• Proficiency in Google Workspace (Docs, Sheets, Slides, Forms, and Drive)
• Familiarity with Canva or similar tools for creating simple visual and digital content
• Ability to work independently, maintain confidentiality, and take initiative
• Detail-oriented with a proactive, solutions-focused mindset
• Assist in creating visual content using Canva, including newsletters, flyers, and social media graphics (e.g., Instagram posts or stories)

Responsibilities

• Manage and organize the CEO’s email inbox: prioritize, flag, and draft responses as needed
• Schedule and confirm meetings, appointments, and events; send reminders to relevant parties
• Maintain and organize digital files across platforms (e.g., Google Drive, Dropbox)
• Order supplies, materials, gifts, or other essentials as requested
• Research funding opportunities, software tools, vendors, and venues
• Draft and send internal and external communications (e.g., newsletters, email updates to staff, interns, and families)
• Create and manage surveys (Google Forms or similar); compile and present results
• Support the hiring process by posting job ads, tracking applicants, and scheduling interviews
• Serve as a liaison between leadership and administrative staff: relay messages, follow up on task completion, and filter routine inquiries
• Assist in creating visual content using Canva, including newsletters, flyers, and social media graphics (e.g., Instagram posts or stories)

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you