Executive Assistant

Summary

Join Centric Software as a part-time, remote Executive Assistant supporting the CEO and occasionally other executives. This role demands exceptional organizational skills, complex schedule management, and proactive problem-solving. You will manage calendars, emails, travel, and handle sensitive tasks. Project and event management skills are essential, along with the ability to prioritize and adapt to changing demands. The ideal candidate possesses proven executive-level administrative experience, fluency in multiple languages, and proficiency in Microsoft Office Suite. This position offers a competitive hourly rate.

Requirements

• 2+ years of proven experience as an Executive Assistant, ideally supporting C-suite executives
• Fluency in English and at least one additional language (French, Italian, or Spanish preferred)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools
• Exceptional organizational skills, attention to detail, and superior written and verbal communication
• Demonstrated ability to plan, coordinate, and manage events or projects effectively
• Willingness to travel occasionally, as required
• Ability to manage multiple tasks independently, maintain confidentiality, and adapt to dynamic needs

Responsibilities

• Manage complex calendars and schedules, ensuring seamless coordination of meetings, appointments, and travel arrangements
• Screen, organize, and prioritize the executive’s email inbox, flagging critical communications and ensuring timely follow-up
• Act as a trusted gatekeeper for all incoming inquiries, facilitating clear, professional, and efficient communication
• Handle approval requests, document management, and coordination of physical shipments
• Prepare and process expense reports promptly, maintaining meticulous attention to detail
• Provide personal assistance as needed, including handling sensitive personal tasks to alleviate the executive’s workload
• Plan, coordinate, and execute small-scale projects and events, ensuring all logistical and operational elements are handled effectively
• Track project milestones and deadlines, providing regular updates to the executive
• Evaluate incoming requests and determine priority levels based on strategic importance
• Proactively identify opportunities to enhance productivity and streamline daily operations
• Provide light administrative support to other executives when appropriate, while ensuring the CEO’s priorities remain central
• Adapt to shifting priorities and manage competing demands with professionalism and discretion
• Build a strong, trusted relationship with the CEO to take on more responsibilities over time
• Maintain the utmost discretion in handling confidential and sensitive information

Preferred Qualifications

Familiarity with expense reporting systems and document management tools

Benefits

$25-$40 per hour