Executive Assistant

Summary

Join Level Access as a highly organized and proactive Executive Assistant, supporting executive leaders. This role demands confidentiality, professionalism, and the ability to manage multiple priorities while serving as a key contact for internal and external stakeholders. You will be responsible for calendar management, meeting preparation, communication screening, cross-departmental coordination, event planning, travel arrangements, and expense reporting. The position requires significant experience supporting C-level executives and involves approximately 15% international travel. If you are a driven, strategic, and resourceful professional, we encourage you to apply.

Requirements

• Bachelor’s degree or equivalent experience
• Approximately 15% of international travel is required (international passport)
• Shown experience (5+ years) in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities
• Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience in handling international travel logistics

Responsibilities

• Prioritizing and scheduling meetings
• Ensuring efficient time management and addressing issues
• Organizing presentations, reports, and documentation
• Handling inquiries and requests
• Managing logistics for joint initiatives
• Driving high-impact events
• Coordinating travel itineraries and accommodations
• Handling expense reports and reconciliation
• Coordinating logistics for events
• Assisting in execution
• Gathering and organizing data and reports
• Keeping organized records
• Planning high-level meetings and events
• Ensuring accountability and alignment
• Fostering relationships and communication

Preferred Qualifications

• A high degree of professionalism and ability to build strong relationships across all levels of the organization
• Proactive problem-solver with a keen attention to detail and a dedication to excellence
• Adaptable and able to thrive in a fast-paced environment
• Strong cultural awareness and sensitivity, especially in international settings