Executive Assistant

Summary

Join Precision, a software and service company, as the Executive Assistant to the CEO/Founder. This remote role requires a highly organized and proactive individual to manage administrative tasks, assist with finance-related activities, handle client communication, and coordinate projects across all business operations. You will be the primary point of communication for internal and external stakeholders, requiring excellent interpersonal and communication skills. A passion for organization, finance, and client engagement is essential. The position offers a competitive salary and the opportunity to work in a dynamic startup environment. You will support the CEO in various aspects of business operations, including project management and strategic initiatives.

Requirements

• Applicants must be located in the US or Canada (Central, Eastern, or Atlantic time zone)
• Experience in a remote-first environment
• Excellent written and verbal communication skills
• Strong administrative and organizational skills
• Experience managing financial tasks such as invoicing, payments, and cash flow
• Ability to handle sensitive information with confidentiality and discretion

Responsibilities

• Manage the CEO’s inbox, prioritize emails, and handle action items
• Oversee calendar management, scheduling, and meeting coordination
• Take detailed notes during meetings, track action items, and ensure follow-ups
• Handle internal and external communications on behalf of the CEO
• Maintain and update a basic cash flow sheet
• Process payments to contractors and vendors
• Work closely with our bookkeeping team, Digits, to ensure accuracy in financial reporting
• Interact with clients in a professional and timely manner
• Assist in coordinating client communications and follow-ups
• Assist in drafting and sending client updates, reports, and communications
• Create and maintain Standard Operating Procedures (SOPs)
• Ensure all processes are well-documented and continuously improved
• Utilize tools like Notion to organize information
• Provide project management assistance to the CEO
• Collaborate with multiple departments to ensure smooth execution of projects
• Prioritize tasks effectively to help the CEO stay focused on strategic initiatives

Preferred Qualifications

• Experience working with executives and supporting high-level business operations
• Passion for working with data and using insights to drive efficiency
• Experience in the SaaS industry or supporting SaaS-based businesses
• Strong interest in helping companies scale and improve operational effectiveness
• Experience working with AI-driven tools or a curiosity about integrating AI into business processes