Executive Assistant

Summary

Join Squared Away as a Chief Executive Assistant, a fully remote 1099 independent contractor position supporting high-profile clients globally. This demanding role requires unmatched dedication and a commitment to excellence, working 9 am - 5 pm in US time zones for a minimum of 25 hours per month. You will provide proactive client support, build strong relationships, manage high-volume email, coordinate complex schedules, and execute critical tasks. Success demands proven experience in high-level administrative roles, advanced technology proficiency, and exceptional organizational and communication skills. Compensation is a 60/40 split of client payments, rewarding expertise and dedication. Overseas applicants are welcome, provided they can work US business hours.

Requirements

• Minimum of 1 year in high-level administrative roles, with demonstrated expertise in managing calendars, planning travel, and providing exceptional support to fast-paced, high-performing clients and businesses across diverse industries
• Advanced experience with tools such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks
• A high school diploma is required
• Uncompromising attention to detail, exceptional organizational and communication abilities, and the capability to operate independently in demanding environments
• Must have a fully functional mobile phone and computer (not a Chromebook or tablet) capable of handling advanced client platforms

Responsibilities

• Anticipate client needs and deliver strategic solutions, managing complex scheduling, project oversight, event coordination, and daily operations
• Establish and maintain professional relationships rooted in trust, reliability, and excellence in communication
• Efficiently handle and prioritize high-volume client email communications
• Seamlessly coordinate meetings across time zones, ensuring precision and availability
• Execute critical tasks, including travel arrangements, expense reporting, and strategic support for business development, fundraising, and lead generation

Preferred Qualifications

An Associate’s degree or higher is preferred

Benefits

• Independent Contractor Split: Client plans are split 60/40, with 60% of client payments directly allocated to the assistant
• Fully remote position