GitLab is hiring a
Executive Business Administrator

Summary

The job is for an Executive Business Administrator at GitLab, a remote company. The role involves supporting the Chief Accounting Officer, VP of Internal Audit, and VP of Tax. The ideal candidate has administrative experience in a fast-paced environment, technical skills with Google Workspace, Zoom, Slack, and Navan, leadership mindset, event planning experience, ability to prioritize tasks, effective communication skills, and remote work experience.

Requirements

• Working hours will be Eastern Standard Time
• Previous administrative experience supporting Finance leaders in a dynamic, fast paced environment
• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required

Responsibilities

• Support and work closely with GitLab’s Chief Accounting Officer (CAO). They will also support the VP of Internal Audit and VP of Tax
• Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules; ensure CAO is prepared for every meeting
• Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
• Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Plan events such as team off-sites, team building activities and company kick-offs as needed
• Draft external communications on behalf of CAO with high level external stakeholders
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Manage CAO’s email inbox including drafting internal and external communications with a sense of urgency
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Provide coverage for other EBAs
• Run and lead special projects upon request
• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

Preferred Qualifications

• Experience in a start-up environment preferred
• Experience working remotely preferred

Benefits

• Benefits to support your health, finances, and well-being
• All remote , asynchronous work environment
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and development budget
• Parental leave
• Home office support