United We Dream is hiring a
Executive Coordinator

Summary

Join United We Dream as an Executive Coordinator to support the Executive Director and Managing Director in managing day-to-day matters, coordinating meetings, and facilitating special projects. The ideal candidate is a critical thinker with excellent organizational and communications skills, passionate about UWD's mission, and committed to fighting for freedom and dignity for all communities of color.

Requirements

• High degree of professionalism and strong work ethic
• Excellent writer and communicator
• High level of attention to detail, flexibility, and patience
• High level of integrity and discretion in handling confidential information
• Problem solver who thinks critically to resolve situations and find the right answers
• Must be able to work and be accessible as needed outside of normal working hours
• Proficiency in Microsoft Office Suite
• At least 1 year of administrative experience
• Executive assistant experience preferred

Responsibilities

• Effectively represent the office of the Executive Director (ED)
• Organize and maintain the ED's calendar: scheduling large and/or complex meetings with key high level partners, funders, staff, board, or leadership
• Strategically schedule the ED to meet organizational goals and fundraising goals for the year
• Organize and manage the ED's travel arrangements, coordinate itinerary details and expense reports, create travel memos and proactively mitigate unforeseen changes
• Be on call when the ED is traveling for any rapid response needs
• Keep the ED apprised of their daily schedule and communicate any changes in a manner that demonstrates urgency and problem-solving skills
• Prepare and produce memos, spreadsheets, or PowerPoint presentations as required
• Execute on a variety of special projects, using sound judgment to assess which tasks should take top priority
• Professional representation and prompt handling of all of the ED's communications forwarded to you
• Email Management – keep track of the ED's email traffic and flag important correspondence and forward communications to the relevant department
• Use sound judgment when responding to low risk, low urgency items on behalf of the ED
• Keep track of approval of bills and expense reports for staff under the ED's supervision
• Effectively support the Managing Director (MD) in the coordination of Executive Team (ET) and Senior Leadership Team (SLT) meetings
• Conference with the MD prior to meetings to align on agenda items and any preparation needs
• Timely gather and set agenda items and send out meeting reminders; Take notes during meetings, especially any next steps identified, and follow up on next steps with the MD
• Own the technical assistance aspects of meetings; Own calendar management
• Effectively support the ED and the MD in the coordination of work special projects led by the Executive Office
• Coordinate with the consultants working on special projects to schedule meetings with the ED and/or the MD as necessary
• Take notes during meetings and stay informed of the progress of the projects so as to be able to give updates to the ED and/or the MD and staff them in meetings on the status of certain components of the project
• Prepare draft agendas, memos, or presentations as necessary
• Effectively support the MD in the planning and execution of events led by the Executive Office

Benefits

• Paid vacation days per year: 10 (less than 1 year of service), 12 (more than 1 year but less than 3 years of service), 17 (more than 3 years but less than 5 years of service), 22 (more than 5 years of service)
• Paid two weeks Off Holiday between December and January
• 12 Paid holidays
• 4% 403(B) employer discretionary contribution
• 12 weeks of paid family leave (after 1 year of service)
• Medical/Dental/Vision/Life coverage
• $120 Reimbursement included cell service/data and utilities monthly
• $500 Reimbursement for office supplies working from home annually
• $2000 Stipend towards professional development