Braintrust is hiring a
Executive Coordinator

Summary

The job description is for a freelance Executive Coordinator position at UpKeep, requiring 3-5 years of experience supporting C-level executives and proficiency in Google Suite, Slack, Zoom, and other communication technologies. The role involves strategic input on executive level project management, managing the operational cadence of the ELT, and taking detailed notes during meetings among other responsibilities. The job is remote and available for professionals based in India, Philippines, Brazil, Dominican Republic, or Colombia.

Requirements

• You have experience supporting C-level executives (highly preferred)
• You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects
• You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects
• You are able to work independently and are a self-starter

Responsibilities

• Provide strategic input on executive level project management across all of ELT (Executive Leadership Team)
• Manage the operational cadence of ELT to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year
• Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations
• Attend meetings, take detailed notes on action items, and follow up with content and deliverables
• Manage logistics for monthly, all-day ELT strategy meetings
• Help set agendas and review content for leadership meetings
• Take ownership of small projects as they come up; for example, creating timelines and project plans

Preferred Qualifications

First level Scrum Master certification (CSM, PSM I) preferred but not required