Specialisterne is hiring a
Finance and Administrative Manager

Summary

Join Specialisterne Canada as a Finance and Administrative Manager to effectively manage the financial and operational functions for the organization, contributing to its overall success. This part-time position (~20 hours per week) is remote with occasional in-person meetings in Toronto.

Requirements

• Strong financial management and accounting skills
• Strong time-management skills
• The ability to be self-motivated and willingness to take the initiative
• Strong interpersonal skills and ability to present information clearly and effectively
• Advanced skills in accounting software (QuickBooks), managing payroll, employee benefits and corporate and tax filings
• Advanced skills with Microsoft Excel or similar tools (ability to collect and organize data, add and delete data rows/columns, and use basic visualization and graphing functions)
• Intermediate skills in Human Resource software (Personio)
• Intermediate operational management skills as it relates to the non-profit context (e.g. managing payroll, benefits, Directors & Officers Insurance etc.)
• Basic skills with video conferencing tools (such as Google Meet, Zoom, MS Teams)
• Experience in accounting/bookkeeping and finance (preferably within a non-profit setting)
• Knowledge of non-profit accounting (preferred)
• Excellent verbal and written communication skills
• Demonstrated confidentiality and trustworthiness
• 5+ years experience in similar position

Responsibilities

• Manage Accounts Receivable and Accounts Payable
• Oversee timely payment processing of contractor invoices
• Establish fund accounting practices to manage donor restrictions and external grant designations
• Implement and manage system for tax filing and tax reporting requirements (T1044 and T3010, HST)
• Payroll processing
• Manage payroll processing (including payroll deductions and contributions) for all employees
• Work with our accountants and auditors at tax time to provide support documentation and reporting as needed
• Financial reporting with Specialisterne Global
• Gather data and prepare the annual budget
• Ensure that appropriate systems of internal controls have been implemented and that these systems are operating effectively with respect to financial reporting

Preferred Qualifications

A dedicated interest in advocating for marginalized groups to be fully included in workplaces and communities across Canada and globally

Benefits

Work with the CEO, Specialisterne Canada to oversee management of the employee benefits plan in Canada to ensure compliance, filings, and liaise with providers as the organization’s point of contact etc