Finance Officer

Summary

Join OES, a vibrant organization passionate about education, as a Finance Officer. This role centers on supporting accurate and timely financial processing, including accounts payable/receivable, bank reconciliations, and Business Activity Statements. You will provide accounts payable support and contribute to financial reporting. This position offers opportunities to enhance your finance skills, collaborating with various finance teams. The ideal candidate possesses practical experience with finance systems, a tertiary qualification in accounting/finance/commerce, and a strong attention to detail. The role includes a hybrid work model, offering flexibility and various perks.

Requirements

• Demonstrated practical experience and proficiency with a finance system such as D365 Business Central and associated expense management system such as Continia (or similar)
• Tertiary qualification in accounting/finance/commerce
• Willingness to study towards a Chartered Accountant/Certified Practising Accountant qualification
• High level attention to detail, strong problem solving and analytical skills
• Aspiration to establish a career in accounting or finance and ongoing professional development
• Experience in preparation of payments to vendors
• Fraud detection and awareness
• Motivated self-starter with excellent time management capabilities
• Team player with a professional approach and an ability to build strong working relationships

Responsibilities

• Administration of accounts payable/receivable duties, including but not limited to
• Matching and processing of receipted purchase orders against supplier invoices
• Processing invoices and staff expenses reimbursements
• Setting up and maintain accurate creditor and staff reimbursements codes in the financial system
• Ensuring creditors are paid accurately and in a timely manner adhering to payment terms
• Checking that all invoices & expense claims (including international money transfers) are approved for payment and are in accordance with the financial delegations list approved by OES Board
• Checking payment coding (cost type, department, business unit) for accuracy prior to posting in the finance system
• Reconciling supplier statements; including follow up of invoices or credit notes
• Clear and appropriate understanding of GST, ABN and VAT to check these in Government websites & query if necessary
• Creating ABA files for EFT payments together with an understanding of what errors can occur and how to correct them to enable payments to transfer accurately
• Maintaining records in relation to EFT payment runs including authorising details
• Raising and creating invoices in the finance system for ad-hoc sales
• Monitoring and following up outstanding debtors, and ensuring payments are being made within the provided credit terms. Assessing escalation actions with the Group Financial Controller, such as writing off debts or raising provisions for doubtful debts
• Preparation of accounting duties, including but not limited to
• Preparing monthly bank reconciliations, ensuring coding and allocation of bank expenses are accurate and timely
• Preparing BAS lodgements with the ATO, and setting up relevant payments to the tax authority
• Preparing relevant month end journals, such as prepayments and accruals with the guidance of the financial control team
• Maintaining records in accordance with internal requirements and audit recommendations
• Preparing and providing assistance with external audits
• Building & maintaining good relationships with all stakeholders (external and internal) by responding timely and efficiently to queries, issues and disputes
• Assisting with ad hoc compliance issues (including process documentation)

Benefits

• Hybrid, flexible approach to work, where we work 2-3 days from our state-of-the-art Cremorne office, and the rest from home (or wherever you choose!)
• Breakfast, snacks, table tennis, Nintendo Switch are all available in the office, as well as an in-house massage therapist and weekly staff drinks