Fund Administrator

Summary

Join GP Fund Solutions (GPFS), a leading fund administrator, as a Fund Administrator. You will assist the International team in servicing clients, performing administration activities across multiple entities, and collaborating with team members and clients. Responsibilities include managing capital activity, reviewing financial transactions, and ensuring high-service levels. The role requires strong communication and organizational skills, along with experience in fund administration and company secretarial services. GPFS offers excellent benefits, including company-paid medical and life insurance, employer pension contributions, and a modern work environment with both in-office and remote work options. This position is ideal for a detail-oriented individual who thrives in a fast-paced environment and is committed to delivering exceptional service.

Requirements

• CGI (Chartered Governance Institute) qualified or part qualified, or other related program
• 1 or more years of experience in funds administration
• Experience in Company Secretarial and Governance services
• Neat, organized, strong attention to detail, and able to work independently and interdependently
• Strong communication skills, with the ability to work with stakeholders at all levels (including C-Suite) and in various locations around the world
• Strong knowledge of fund industry

Responsibilities

• Improving processes and procedures with the goal of standardizing workflows
• Extensive communication with fund teams about the timing of workflow
• Coordinating with operations directors for new workflow software initiatives
• Ensuring service levels are to the highest standards and ensure deliverables are accurate and on time
• Managing personal time management and maintaining ability to recognize priorities in an ever-changing business
• Participating in special projects as assigned
• Developing and fostering client relationships. Includes establishment of client’s confidence in ability to execute
• Responsible for all administration activities across a select number of client funds and entities including but not limited to investor requests, CRM & Investor Portals, Treasury, calls and distributions
• Supporting client communications and helping to manage client expectations around capital activity
• Participating and providing timing of client capital activity at team meeting
• Supporting client communications and helping manage client expectations
• Participating in client planning meetings
• Onboarding new funds and investors and ensuring proper documentation is received and is complete
• Maintaining client contact database, including ensuring the proper and timely entering and updating of investor information into the CRM portal
• Assessing and monitoring the risk profiles of investors, reviewing CDD documentation and performing sanctions screenings
• Attending all compulsory training as required by the regulations, e.g. AML/CFT periodic training
• Ensuring all operational activities are executed in line with the company’s regulatory responsibilities
• Complete any related client ad hoc projects
• Assisting with the Company Secretarial function, as required
• Assisting with Company Secretarial functions including board packs, meetings, minutes and filings, both in Guernsey and in the UK
• Assisting with client on-boarding processes in relation to Company Secretarial and Administration requirements
• Contribute to client wide decision-making processes over key issues
• Assist in managing internal and external (eg NED) diaries

Preferred Qualifications

• Bachelor’s degree in accounting, finance, law, or business administration is desirable, or alternatively, a master’s degree in above mentioned fields
• 2 or more years of experience in private equity
• Experience working with Diligent, Board Intelligence, Board Logic, GEMS, or other related Co Sec software packages
• Experience working for a company within multiple countries / jurisdictions
• Excellent people skills, with an ability to partner with a dynamic team
• Personal qualities of integrity, credibility, and commitment to corporate mission
• Flexible and able to multitask; ability to work within an ambiguous, fast-moving environment

Benefits

• Company-Paid Medical Coverage – We provide additional private medical insurance at no cost to you, ensuring access to high-quality healthcare
• Company-Paid Life Insurance – Financial security for you and your loved ones with fully covered life insurance
• Employer Pension Contributions – We invest in your future with company-funded pension contributions, supplementing statutory pension schemes