ERP Suites is hiring a
HCM & Admin Assistant

Summary

The job description is for an HCM & Admin Assistant role at ERP Suites, a company that provides comprehensive ERP solutions to help customers streamline and scale their IT products and processes. The position involves supporting the HR department in various tasks related to recruitment and administrative duties, including searching databases for new candidates, managing candidate pipelines, conducting initial interviews, and assisting with travel arrangements and event planning.

Responsibilities

• Assisting with general employee processes such as hiring, recruiting, vetting candidates, and assisting with interviews
• Utilize recruitment databases and other resources to search for potential candidates
• Contact candidates via email or phone to inform them about job opportunities
• Supporting HR-related training programs and workshops
• Maintain candidate pipelines and update candidate information in the database
• Ensure A Player agreements are signed and stored in the database for each employee
• Maintaining employee and candidate data in Bamboo HR, Jazz ATS, and other HR systems
• Assist with building training courses and programs in learning management systems
• Maintain and update operational dashboards for leadership
• Support in planning and organizing company events, meetings, and conferences
• Coordinate logistics for events, such as venue booking, catering, and audio-visual requirements
• Handle general administrative tasks, including data entry
• Maintain effective communication with internal stakeholders, including HR team members, department directors, and external candidates
• Collaborate with team members to ensure smooth execution of recruitment and administrative processes
• Provide timely updates and reports to the Human Capital Manager and other relevant stakeholders
• Ensure compliance with company policies, procedures, and legal regulations in all recruitment and administrative activities
• Maintain accurate records and documentation related to recruitment and event planning
• Assist in drafting and updating job descriptions, A Player agreements, employee handbooks, and other HR-related documents as required