Remote Interim Senior Business Administrator

Summary

Join BlueVoyant as an Interim Senior Business Administrator to organize and coordinate administration duties and office procedures in Leeds and London offices. The role involves creating a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Requirements

• Proven experience as an administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Responsibilities

• Serve as the point person for office and administration duties including: Maintain the office condition and arrange necessary repairs
• Organize office operations, procedures and policies
• Assist with arrangements for visitors to office
• Arrange basic refreshments for the two offices
• Provide general support and refreshments to visitors
• Schedule meetings and appointments
• Plan in-house or off-site activities
• Manage contract and price negotiations with office vendors, service providers and office lease
• Liaise with facility management vendors, including cleaning, catering and security services
• Asset management
• Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Health & safety management
• Answering phone calls
• Call answering service management, including logging on call rota information
• Booking travel and accommodation
• Assisting Sales with event organization
• Assisting SVP of Sales with expenses
• Ordering and management of marketing SWAG for events
• Shipping
• General office errands
• Opening and distribution of post
• General administrative support
• Arrange for remote working equipment to be shipped to employees
• Arrange for the collection of equipment from leavers
• Adding new starters to UK email distribution lists and message groups