KeenLogic is hiring a
Junior Budget Assistant

Summary

Join KeenLogic's team at the U.S House of Representatives as a Jr Budget/Administrative Assistant to manage and track the CEC budget, provide financial reports, and ensure compliance with procurement policies.

Requirements

• Bachelor’s degree in a discipline related to the position or an equivalent level of professional work experience
• Educational training and/or professional budgeting and administrative support experience
• Working knowledge of and experience using enterprise software (Peoplesoft, Finmart, Remedy)

Responsibilities

• Manage and track the CEC budget
• Provide financial reports
• Ensure compliance with procurement policies
• Assist with administrative duties for Service Contracts Management by tracking vendor badging (new and renewals), month end reconciliation, quality assurance surveillance program (QASP) reports, and other administrative duties assigned
• Perform QASP inspections of all contracts under the jurisdiction of Service Contracts Management
• Coordinate with vendors for delivery and distribution of products. Perform inspection and acceptance of goods and services. Escort vendors through security and distribute products for consumption
• Support the payment process reconciliation program to ensure compliance with CAO policies and procedures on prompt invoice payment and problem resolution, processing of open receipts and unliquidated obligation, and resolution of potential duplicate payments
• Assists with the review, submission, documentation, and reconciliation of vouchers in support of vendor payments
• Review, maintain, and revise procedures governing the formulation, execution and tracking of the CEC budget to ensure compliance with applicable CAO policies and procedures
• Assists with solicitation review and proposals from potential vendors. Serve on award advisory committee
• Assists with overseeing assets (e.g., servers, routers, equipment) life-cycle replacement program and office equipment planning activities
• Procure goods and services and continuously monitor actual expenditures to ensure CEC units comply with appropriations law and remains within estimated budget. Prepare administrative documents that commit Office of Finance funds
• Serve as resource to CEC staff on matters involving the procurement of services, equipment, supplies, and travel and training activities
• Provides administrative and operational support to the Service Contracts Management, CEC Directors, and Deputy CAO to include preparing reports, assisting with special projects, tracking activities and due dates, and coordinating program operations with other House offices

Benefits

• Health insurance
• Retirement benefits
• Paid time off