Legal Support Specialist - Commercial Direct Placement

Summary

Join our team and become a Legal Support Specialist at Contact Government Services (CGS), a leading provider of technology solutions to the government. This full-time position offers the opportunity to contribute to government innovation within a supportive and collaborative environment that encourages professional growth. You will provide high-level administrative, clerical, and legal support to attorneys at a large global law firm. The role involves managing legal files, processing time entries, communicating with clients, and utilizing various software applications. CGS values honesty, professionalism, and quality work, offering a dynamic and challenging work environment.

Requirements

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 5 years of experience working in an Immigration law practice strongly preferred
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Exceptional computer skills with the ability to learn new software applications quickly
• Position also requires the ability to work under pressure to meet strict deadlines

Responsibilities

• Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence
• Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepares of billing invoices, and other administrative duties, as needed by the department
• Manages phone lines for supported attorneys, fields calls and conveys messages as necessary
• Communicates with clients and agencies
• Updates information and uploads documents into an immigration case management system
• Manages document deliveries and tracks final executed documentation
• Assists with overflow work and performs additional duties and responsibilities as assigned

Preferred Qualifications

• Previous experience with INSZoom is a plus
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team