Medical Affairs Coordinator

Summary

Join HeartFlow, a medical technology company revolutionizing precision heart care, as a Department Coordinator supporting our Medical Affairs team. This 100% remote, US-based position offers significant growth opportunities within a rapidly expanding company. You will manage various administrative tasks, including tracking POs and invoices, processing grants, reconciling expenses, handling HCP contracts, and providing logistical support for meetings and webinars. The ideal candidate possesses strong organizational and communication skills, attention to detail, and the ability to work independently. Compensation includes a competitive salary ($55,000-$80,000), cash bonus, and stock options.

Requirements

• Excellent organizational, time management and written/verbal communication skills along with the ability to manage and prioritize multiple programs at once
• Must be detail-oriented and a self-starter that can work independently in a work from home environment
• Ability to travel within the US up to 3 times per year

Responsibilities

• Gather updates from team for weekly field communication
• Open and track POs through internal process
• Submit & track invoices for payment
• Process grants and follow up on approvals and payments
• Reconcile credit card expenses for transactions and other expenses as needed through the Concur system
• Process, send & track HCP contracts. Work with legal partners on updates to language
• Com data cleanup and updates to blackthorn programs
• Digital Education administrative support
• Internal meeting logistics support including small room blocks, ordering meals, booking office meeting rooms, etc
• Support back end of zoom webinars for virtual programs
• Support Open Payments reporting
• Conduct other administrative tasks for the Medical Affairs team

Preferred Qualifications

Preferred experience in the medical device or pharmaceutical industry working with Health Care Professionals (HCPs)

Benefits

• 100% Remote position based in the US
• A reasonable estimate of the base salary compensation range is $55,000 to $80,000 per year, cash bonus, and stock options