Oncology Event and Clinical Trials Program Manager

Summary

Join Massive Bio, a rapidly growing health-tech startup, as our Oncology Event & Clinical Trials Program Manager! You will be responsible for organizing and executing physician-focused virtual tumor boards centered around US clinical trials. This involves managing all event aspects, from planning and logistics to post-event analysis and reporting. You will leverage your physician network to facilitate impactful discussions and collaborate with various stakeholders. The ideal candidate possesses strong organizational and communication skills, experience with virtual events, and a related bachelor's degree. Occasional travel and flexible hours are required.

Requirements

• Bachelor’s degree in Biology, Physician Assistant, Business Administration, or a related field
• Established a network of physicians to facilitate roundtable discussions
• Exceptional organizational and time-management skills, with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal abilities to collaborate effectively with diverse stakeholders
• Experience with hybrid and virtual event platforms
• Familiarity with corporate branding and marketing strategies
• Will be able to travel occasionally and have flexible hours, including evenings and weekends, depending on event schedules
• High level of speaking, writing, and understanding proficiency in English
• Living in Colombia, Brazil or Peru
• Only resumes submitted in English will be considered

Responsibilities

• Design and execute physical and/or virtual physician roundtables in the US
• Manage all event deliverables from initial planning to execution, ensuring exceptional attendee experiences and high client satisfaction
• Leverage a network of physicians to organize impactful roundtable discussions that promote company initiatives in clinical trials
• Develop detailed event plans, timelines, and budgets implementing cost-saving measures without compromising quality, ensuring alignment with company goals and branding
• Conduct pre-meeting preparations, including site arrangements, and creative planning for event themes, invitations, and online registration platforms
• Oversee logistical details, such as catering, venue selection, audiovisual requirements, and banquet event orders
• Act as the primary liaison for internal stakeholders and external partners, ensuring alignment with business objectives
• Work closely with senior executives, third parties, or partners to refine event strategies and execute plans that meet company goals
• Collaborate extensively with speakers, VIP guests, vendors, and company managers to maintain a cohesive and seamless event atmosphere
• Collect and analyze feedback from attendees and stakeholders to evaluate event success
• Prepare detailed reports with insights and recommendations for continuous improvement
• Provide post-event insights including, follow-up emails, attendee feedback analysis, and a comprehensive event performance report to ensure continuous improvement and effectiveness

Preferred Qualifications

• Worked deployment of physician workflow and/or care assistance tools is a plus
• Knowledge of tumor board set-up and facilitation in oncology is a plus