Operations Coordinator

Summary

Join Healthlink Advisors as an Operations Coordinator, providing comprehensive administrative and operational support to two senior executives. This remote position (with occasional travel possible, St. Petersburg/Tampa, FL area preferred) requires at least 5 years of experience in a similar role. You will manage executive calendars, prepare meetings, handle communications, track deliverables, support operational initiatives, and contribute to special projects. Success requires strong organizational skills, proactive problem-solving, technical proficiency in Google Suite and Microsoft Office, excellent communication, and the ability to handle confidential information. The role offers the opportunity to contribute to a dynamic team and support client growth strategies.

Requirements

• Minimum of 5 years of experience as an executive assistant, operations coordinator, or similar role
• Ability to prioritize and manage multiple tasks with attention to detail and efficiency
• Ability to anticipate needs, resolve issues independently, and escalate concerns appropriately
• Proficiency in Google Suite and Microsoft (Docs, Sheets, Slides, Gmail), and familiarity with project management tools and generative AI tools such as ChatGPT
• Strong verbal and written communication skills, including the ability to produce professional reports and presentations
• Ability to handle sensitive information with discretion and professionalism
• Comfortable working in a dynamic, fast-paced environment with shifting priorities
• Must reside in the United States, cannot reside in California

Responsibilities

• Serve as a key support resource to senior executives, proactively managing daily operations and administrative tasks
• Maintain complex executive calendars, coordinate meetings, and resolve scheduling conflicts. Coordinate and manage travel arrangements
• Prepare agendas, gather materials, and ensure all necessary documentation is available ahead of time for internal and client meetings. Assist with taking meeting minutes and documenting/following up on action items
• Draft, review, and organize emails, presentations, and reports on behalf of executive leadership
• Track action items and key deliverables, ensuring timely follow-up with stakeholders
• Support operational initiatives, monitor project progress, and help implement process improvements
• Create high-quality presentations and reports using tools like Google Suite and ChatGPT
• Contribute to strategic projects, including research, implementation support, and reporting

Preferred Qualifications

Saint Petersburg/Tampa, FL area preferred

Benefits

Remote position