Payroll And Accounting Associate

Summary

Join the Mozilla Foundation's Finance and Administration team as a Payroll & Accounting Associate! This role requires a problem-solving approach and experience with accounting tasks, particularly payables and payroll in various international contexts. You will be responsible for accurate and timely bill processing, wage calculation, and benefits administration. The position involves managing payroll systems, processing invoices, facilitating audits, and communicating with employees and vendors. A strong understanding of accounting principles and payroll requirements is essential. Competitive salary and benefits are offered.

Requirements

• 5+ years of payroll and payables processing and accounting experience
• Payroll processing experience in both the United States and Canada, with additional experience in processing global payroll through PEO and EOR vendors
• Payables processing experience, ideally using a cloud-based platform such as Bill.com
• Extensive knowledge of the payroll function, including preparation, balancing, internal controls, and payroll taxes
• Proficient in MS Office, particularly Excel, for data management and calculations
• Strong attention to detail with the ability to process data accurately and efficiently
• Strong analytical and problem-solving skills
• Excellent time management skills and the ability to meet deadlines
• Ability to maintain a high level of confidentiality, discretion, judgment, tact, and diplomacy in all matters
• Skilled at thriving in high-pressure and fast-paced settings
• Experienced in nurturing positive relationships and optimally communicating with various collaborators within and outside the company
• Excellent organizational skills with the ability to work independently, prioritize tasks in a changing environment, and maintain a high degree of accuracy
• Proven understanding of payroll and withholding requirements, including international payroll
• Understanding of basic accounting principles, including invoice coding and general ledger allocations

Responsibilities

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Process, prepare and submit changes in the payroll (e.g. new starters, leavers, salary increases, statutory leaves, and timesheets)
• Run changes to the payroll related to secondary benefits such as pension, health insurance and other required regulations
• Prepare and upload payroll journals in accounting software
• Verify records and reports of payroll transactions from third party providers, and handle clarifications and corrections as needed
• Review and enter invoices into the bill processing system, verifying coding and ensuring proper configuration for approval
• Reconcile vendor accounts on a scheduled basis to ensure accounts are in good standing and project future payables
• Review and approve corporate credit card transactions
• Facilitate audits by providing records and documentation to auditors
• Participate in internal and external payroll audits to ensure accuracy and compliance
• Maintain a wide variety of payroll and payment information for the purpose of providing an up-to-date reference and audit trail
• Answer employee questions regarding paychecks, deductions, credit card management, and employee reimbursements
• Communicate with vendors regarding invoices and banking information
• Identify and recommend updates to payroll processing and bill payment software, systems, and procedures, focusing on efficiencies and best practices
• Develop and update user procedures, guidelines and documentation
• Other payroll and accounting duties as assigned

Preferred Qualifications

FPC or CPP certification

Benefits

• Private Medical Insurance
• Extended Sick Leave
• Global Employee Assistance Program (EAP)
• Retirement Plan contributions
• Paid Time Off: 20 days annual leave + sick days and your birthday
• Company Holidays + Shutdown
• Wellness budget
• Professional Development budget
• Top up program for Pregnancy and Parental leaves