Payroll Implementation Specialist

Summary

Join Deel, a global leader in international payroll and compliance, as an Implementation Consultant! You will play a crucial role in setting up payroll projects within the Dutch payroll engine. Responsibilities include data gathering, system build, parallel payroll runs, and managing the project until go-live. You will collaborate with various teams and clients, ensuring a smooth transition to production. This role requires extensive knowledge of Dutch payroll and HR legislation, proficiency in AFAS, and excellent communication skills. Deel offers competitive pay, benefits, and the flexibility of remote work.

Requirements

• Full knowledge about NL payroll and NL HR related legislation
• Full knowledge about current NL Payroll engine set up: AFAS
• Minimum level of Cambridge level C1 in English and fluent in Dutch language (C2), written and oral communication skills are essential
• Strong proficiency in Microsoft Office, Mainly XLS, but Word also
• Excellent verbal and written communication skills, along with strong interpersonal skills. Must have the ability to comfortably interact & communicate with all levels of the organization
• A self-starter personality with ability to adapt to shifting priorities and meet deadlines in a changing environment
• Strong administration and organizational skills are essential
• High levels of attention to detail
• Good client management skills
• Ability to multi-task and prioritize
• Self-directed individual with initiative

Responsibilities

• Gather the data needed to set up the payroll project in the Dutch (Netherlands - NL) payroll engine
• Perform the payroll setup and associated reports alone or with the help of a payroll provider software engineer
• Manage the project from the data gathering phase until the first month of Go live, managing and producing the monthly parallel runs needed for a perfect setup and monthly payroll production
• Manage the project till the Go live if the project is managed only at local market (LM) level or follow the guidance and phasing (and then use Safeguard templates) of the Global Implementation team
• Support Dutch General Manager if needed in client calls in explaining NL Payroll specifics and how Implementation is taking place from a NL payroll engine and process perspective
• Support Implementation team on calls with clients to complete the NL payroll specifics explanations and templates adaptations if needed
• Complete the NL LM part of implementation team documents
• Send to Global Implementation team and/or client the NL LM information and template needed to set up a NL Payroll in our NL payroll engine: summary of data and NL statutory files gathered in the excel
• Explain to GMP team and/or client the NL country service list to define/fine tune the exhaustive list of services (some of them included in the standard payroll package, some of them being additional services selected by the client) so our NL team know what services we will deliver, we can map and set them up in the Country Service Description (CSD) and aligned between client/GMP and Unity level/NL Payroll team
• Based on the different set of data contained in Gross to Net (GTN), previous DSN, master data files, CRM, and all HR/CBA/client specific agreement, create in the payroll engine: Payroll Project including all the different locations
• Creation of specific codes
• Specific client/CBA setup including all permanent and variable entitlements as well as the health/life insurance social contracts and contributions
• Load the current civil year historic of payroll data up to the month prior to the parallel run including all the payslips and other payroll docs Parallel
• Help the GMP team with the mapping of our local codes to the global ones
• Perform as needed (usually 1 up to 3) parallels payroll runs: calculate the payroll as if Safeguard was the provider and deliver all the output and then analyze through a reconciliation the differences we might have with the client’s current payroll provider. The objective is to understand if there’s the need of adjusting any setup from our side and erase the differences. This reconciliation is done by comparing both GTN and payslips
• Prepare Go live and manage all interactions, additional requests or set up at LM level
• Prepare the transition to Production/Operations by creating the client profile template and organise with Payroll Team leader the client account creation in Global Unity (GU)
• Prepare a call before the last parallel run with the Operations Payroll Specialist (OPS) who will take on the project and discuss about client specificities. The OPS will integrate the process in the last parallel run. This is to help having a smooth transition to the Go live
• Support the OPS during the first month of production by keeping the ownership at LM of relationship with client/GMP team and verifying the input and output of the Payroll
• Transfer completely ownership, all access, data to the OPS after 1st month of production

Preferred Qualifications

• Bachelor’s degree: degree in business related field would be an advantage
• Past knowledge on Numbers is a plus
• HR related experience would be an advantage

Benefits

• Provided computer equipment tailored to your role
• Stock grant opportunities dependent on your role, employment status and location
• Additional perks and benefits based on your employment status and country
• The flexibility of remote work, including WeWork access where available