Procurement Executive

Summary

Join ShopBack as our Procurement Administrator and become the central hub connecting internal departments to essential resources. You will work with various stakeholders, managing procurement matters and ensuring smooth operations. This role demands strong organizational skills, proficiency in finance systems, and excellent communication. Success hinges on your ability to manage multiple requests, build relationships, and improve procurement workflows. You will support finance stakeholders and ensure accurate accounting information. This is a highly visible role in a fast-paced environment.

Requirements

• Bachelor’s degree/diploma in Finance, Business Administration, Supply Chain or a related field
• 2-4 years of experience in a procurement, purchasing or finance operations role (preferably earned in a services or digital company)
• Finance systems proficiency: hands-on experience using an ERP or dedicated procurement system is a must (e.g. NetSuite, Oracle, SAP Ariba, Coupa)
• Solid understanding of Procure-to-Pay (P2P) cycle, finance processes, accounting principles and financial reporting
• Problem-solving: you possess a strong analytical mindset to identify errors or inefficiencies, evaluate the root cause, and proactively propose practical solutions
• Exceptional organization in a dynamic environment: you must be highly organized and detail-oriented to manage multiple requests and deadlines in a fast-paced startup culture, demonstrating a proactive and adaptable mindset
• Effective communication and collaboration: you must be a clear communicator and strong relationship builder, able to understand diverse stakeholder needs, manage expectations, and guide colleagues effectively

Responsibilities

• Procure-to-Pay (P2P) system operation: utilize our procurement system (Tenderboard) to support requestors’ end-to-end procurement cycle, including creating purchase orders, managing the receipt of goods/services and performing invoice matching
• Business partnering & communication: act as the central communication link for all procurement-related inquiries
• Build strong relationships with business stakeholders across the different countries of the Group, listen to their needs, translate their requirements into procurement actions, and proactively provide updates
• Accounting & reporting support: support Finance stakeholders (Accounts Payable and General Ledger teams) ensuring that information flows correctly into our accounting system (Netsuite) so that monthly closing deadlines can be met
• Process Improvement: actively identifying bottlenecks and suggesting improvements to streamline our procurement workflows, policies, and systems, making the process easier for everyone

Benefits

• Competitive compensation based on your performance
• Work-From-Anywhere benefit to enable you to thrive personally and professionally
• Flow Day Thursday (1-day a week, optional to work from home or office)