Project Manager - Case Management

Summary

Join Xometry as a Project Manager - Case Management and lead the execution of complex customer orders involving multiple suppliers. You will be the primary customer contact, ensuring seamless communication and proactive problem-solving throughout the production process. This role demands exceptional project management skills, strong collaboration, and a commitment to exceeding customer expectations. You will also support the team during peak times and act as a deputy for leadership. The position requires managing large-scale projects from start to finish, resolving sourcing challenges, and maintaining clear project visibility. You will collaborate with various internal teams and suppliers to ensure successful order completion and contribute to process improvements.

Requirements

• Bachelor's degree in Supply Chain, Engineering, Business Administration, or a related technical field (or equivalent experience)
• Minimum of 4 years of experience in project management, supply chain, and customer service, preferably in manufacturing operations
• Proven track record of successfully delivering complex engineering projects on schedule and within budget
• In-depth knowledge of manufacturing processes, engineering drawings, and quality inspection methods
• Strong analytical skills with the ability to perform root cause analysis and develop solutions
• Self-starter with a take-charge attitude and ability to independently drive project completion
• Excellent organizational skills and demonstrated ability to multitask, meet deadlines, and manage multiple projects simultaneously
• Superior verbal and written communication skills with the ability to effectively manage relationships with all stakeholders
• Strong leadership and collaboration skills
• Proficiency in project management tools and software
• Experience with quality management systems (e.g., ISO 9001)
• Thrive in a fast-paced and high-growth environment
• Advanced English Level

Responsibilities

• Project Management of Large Orders: Take full ownership and drive the successful execution of complex customer orders involving multiple suppliers, ensuring adherence to timelines, quality standards, and customer specifications
• Customer Communication & Relationship Management: Serve as the primary point of contact for customers on assigned projects, providing proactive and transparent communication regarding project status, potential roadblocks, and progress updates. Build strong, trust-based relationships
• Sourcing Barrier Resolution: Collaborate closely with Xometry's sourcing team and customers to proactively identify and resolve any sourcing challenges or barriers that may arise during the project lifecycle
• Production Process Oversight: Maintain a comprehensive understanding of the production process for each order, ensuring work is prioritized effectively and potential delays are identified and mitigated
• Proactive Issue Resolution: Proactively identify and address potential issues to improve on-time delivery and quality. Anticipate and address potential issues or risks before they impact project timelines or customer satisfaction. Develop and implement effective solutions
• Escalation Management: Effectively manage and resolve customer escalations in a timely and professional manner, working cross-functionally to find satisfactory solutions. Manage customer complaints regarding returned products and replacements
• Cross-Functional Collaboration: Collaborate effectively with internal teams (Engineering, Customer Care, Quality, Sales, Shipping) to ensure manufacturing processes are set to achieve optimal outcomes. Partner with Operations and PD&T teams to bridge communication gaps
• Documentation & Reporting: Maintain accurate and up-to-date project documentation, providing regular status reports to both internal stakeholders and customers. Document all case activity in the central database and ensure adherence to quality management systems. Report out on status, risk, and efforts to recover troubled orders and jobs
• Supplier Management: Understand supplier capabilities and execute supplier oversight activities, which includes frequent phone assessments, detailed schedule creation, quality reviews, and supplier corrective actions. Analyze part rejections, facilitate communication between suppliers and customers to resolve problems. Verify and reconcile shipments to support accurate revenue recognition
• Process Improvement: Identify opportunities to streamline and automate complex processes. Create and document process maps with clear written instructions and procedures
• Quality and Compliance: Implement robust quality control processes throughout the entire project lifecycle. Ensure adherence to industry standards and regulations. Perform all work in compliance with Xometry's quality and safety systems, policies, and procedures. Monitor the integrity of case management metrics
• Peer Support: Provide coverage for peers during periods of absence (e.g., FTO, sick leave), ensuring continuity of case management support
• Leadership Support: Serve as a deputy to the Business Unit Manager and Case Management Leader, assisting with team initiatives, process improvements, and other tasks as assigned

Preferred Qualifications

• Project Management Professional (PMP) certification
• Experience working with Xometry's digital marketplace or similar platforms
• Proficiency in data analysis tools (e.g., Excel)
• Experience working in a manufacturing environment