Milhouse Engineering and Construction, Inc. is hiring a
Proposal Coordinator I

Summary

Join the Proposal team at Milhouse Engineering and Construction, Inc. as a Proposal Coordinator I. This role supports the proposal process by managing proposals, collaborating with teams, and formatting information according to brand standards.

Requirements

• Ability to lead special projects to develop and improve content outside of the RFP process
• Strong writing and editing skills, able to pull together disparate pieces of information into a cohesive final proposal
• Strong planning and organizational skills
• Excellent vocabulary and ability to learn and apply technical terms quickly
• Ability to incorporate red-line edits accurately and efficiently
• Able to effectively communicate with a broad range of personalities across multiple departments
• Elevated level of attention to detail
• The ability to prioritize and simultaneously process multiple tasks while still being mindful of the big picture
• Solid proficiency in Adobe InDesign
• Familiarity with Adobe Creative Suite
• Familiarity with InDesign

Responsibilities

• Collaboratively work across departments to create visually appealing, deal-closing proposals, often under tight deadlines
• Supports the proposal process semi-autonomously, reaching out to the Senior Proposal Coordinator or Proposal Manager for problem-solving
• Coordinate, and lead proposal schedules, kick-off meetings, reviews, production, etc. to ensure proposal success
• Coordinate and organize large amounts of technical information, including photography, subconsultant data, and marketing materials including brochures, posters, etc
• Create and maintain staff resumes, project descriptions, and other marketing material
• Edit and proofread proposals, government forms, qualification packages, presentations, and other marketing material for both internal and external distribution
• Be a brand ambassador of Milhouse—ensure compliance with brand guidelines and design consistency
• Conduct CRM database queries as well as update and maintain project, employee, and client data in CRM database
• Provide excellent customer service. Respond promptly to client requests, meet commitments, and manage the demands of internal and external clients
• Work as a collaborative member of the Project Development team to maintain the vital information database of custom-created content for use on future projects
• Communicate effectively with Milhouse’s project leaders, gathering necessary data and insight
• Assist the team in developing dynamic client presentations that win jobs!

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Short Term Disability Insurance
• 401(k) Plan
• Transit Benefits Program
• Paid Time Off (PTO)
• Employee Education & Development Program
• Paid Holidays
• Employee Referral Program
• Wellness Program
• Employee Recognition Program
• Lunch and Learns
• Milhouse University Classes (Cross Functional Training)
• Higher Level Professional Development/Certification support
• Paid Maternity and Paternity leave (plus incentives to support you in your first year of parenthood)