Remote Legal Services Administrator

Summary

Join our team as a Legal Services Administrator, providing comprehensive administrative support to our legal team in a remote work setup.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field
• Proven experience as an executive or administrative assistant
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with SharePoint and Teams
• Excellent organizational skills and meticulous attention to detail
• Ability to handle sensitive information with discretion
• Strong written and verbal communication skills
• Familiarity with social media platforms and Canva is a plus

Responsibilities

• Manage daily schedules, appointments, and email correspondence to maximize productivity
• Prepare, review, and file legal documents, ensuring compliance with relevant regulations and deadlines
• Handle sensitive information, including signing documents and completing forms on behalf of the team
• Oversee invoicing processes and coordinate with accountants/bookkeepers to ensure timely payments and financial accuracy
• Organize and save important documents in client-specific folders for easy access and retrieval
• Manage and review historical data for reference and informed decision-making
• Facilitate smooth communication within the remote team using platforms such as Teams, Outlook, and SharePoint
• Utilize WhatsApp for effective coordination and quick communication
• Assist with newsletters, conducting research, and scheduling content as needed
• Manage social media updates, including LinkedIn posts