Remote Program Coordinator, Medical Communications

Summary

Join PRECISIONscientia as a Program Coordinator (PC) to play an important role in the successful delivery of programs. The PC works under the direction of the Program Director (PD) or Program Manager (PM) on the client team, coordinating project deliverables, managing client communications and MLR process, and assisting with finance and logistics.

Requirements

• Bachelor's Degree
• 0-1 years' related experience in a client service or agency setting
• MS Office (Word, Excel, Power Point, MS Project, Outlook)
• Managing the project development process from a trafficking perspective
• Trafficking up to 20 projects simultaneously through the workflow process and confirming the team understands their assignment and deadline
• Managing many project details with strong organizational skills
• Verbal and written communications
• Interpersonal skills
• Identifying potential workflow obstacles and provide solutions

Responsibilities

• Traffic project deliverables through departments ensuring due dates are relayed and obstacles are identified and communicated to PM or PD (or independently resolved)
• Prepare and disseminate assignment report and facilitate assignment team meetings
• File all client communications and project-related documents as required by Standard Operating Procedures
• Manage client's medical/legal/regulatory (MLR) process including submissions, contracting with taggers, communications with client's MLR and monitoring status
• Coordinate internal and external schedules and meetings; support PM in providing status updates to team via oral and/or written communication
• Support recruitment activities and coordinate initial and follow-up communication with program faculty and attendees
• Participate in internal meetings and client calls and take meeting notes
• Assist PM or SPC in reviewing invoicing documents and final reconciliation, prepare Sunshine Act reports and any ancillary reports as required by client
• Create draft task order and file all financial documents
• Manage logistics vendor and perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage and audio-visual equipment
• Under direction of PM or PD, manage vendors not associated with strategy and content such as print, video and digital production and transcription services

Benefits

• Discretionary annual bonus
• Health insurance
• Retirement savings benefits
• Life insurance and disability benefits
• Parental leave
• Paid time off for sick leave and vacation