Senior Executive Assistant

Summary

Join Bellwether as a Senior Executive Assistant and leverage your organizational and administrative skills to support our team's mission of transforming education. This role involves managing complex schedules, arranging travel, handling expenses, and supervising other executive assistants. You will work closely with senior team members across various projects, requiring strong problem-solving and communication skills. Bellwether offers a flexible work style, allowing professionals to work from their established locations within the United States, with up to 15% national travel required. The position is based on Bellwether's Core team, supporting leaders and projects within the Policy and Evaluation and Strategic Advising teams. We are seeking a highly motivated and detail-oriented individual passionate about education.

Requirements

• A passion for and commitment to transforming education to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities in the United States
• An understanding of and commitment to diversity, equity, and inclusion as well as viewpoint diversity
• At least five years’ professional administrative experience supporting two or more people while remaining organized and maintaining a high level of attention to detail
• At least two years of experience managing/supervising people, ideally in an administrative capacity
• Excellent problem-solving skills
• Ability to multitask while working on competing priorities
• A highly self-motivated work style and willingness to proactively take on projects
• A track record as an outcome-driven self-starter
• Flexibility and the ability to deal well with ambiguity and the fast-paced environment
• Strong communication skills, both verbal and written
• Comprehensive computer skills, including calendaring, word processing, and using spreadsheet and database software
• Well-rounded interpersonal skills with the capacity to work effectively both in a team environment and independently
• Strong ethics and personal integrity
• A professional attitude and client-service orientation

Responsibilities

• Own and drive calendar management for complex internal, client-based, and project-based scheduling for multiple people and projects concurrently
• Be a proactive thought partner for up to four Bellwether senior team members with a focus on managing team members’ time in a fast-paced, high-volume, client-services-oriented environment
• Arrange extensive domestic travel for senior team members
• Prepare, reconcile, and submit expense reports for senior team members every month
• Supervise, train, and serve as a development lead for one to two executive assistants
• Provide coaching and guidance to other executive assistants as needed
• Make recommendations on professional development for executive assistants
• Plan logistics for meetings or convenings as they relate to client projects and internal team needs
• Regularly add and update contact information in Salesforce
• Provide other ad hoc assistance to the team members you support, to other Core team members, and to the Senior Administrative Manager and Senior Director of Operations, as needed

Benefits

• Performance bonus based on individual and organizational success
• Health care coverage
• A 401(k) plan with an employer-matching contribution policy