Senior Payroll & Accounts Payable Administrator

Summary

Join SimSpace's Finance & Accounting team as a Payroll and Accounts Payable Administrator! You will manage full-cycle payroll administration for US and global operations, ensuring timely and accurate submissions while maintaining compliance. Responsibilities also include managing accounts payable processes, vendor relations, and utilizing accounting software like NetSuite, MineralTree, and Expensify. The ideal candidate possesses at least 5 years of multi-state payroll experience, proficiency in Microsoft Excel, and strong attention to detail. SimSpace offers a competitive compensation package, including comprehensive benefits, flexible time off, and opportunities for professional development. We are seeking a detail-oriented, self-driven individual to join our growing team.

Requirements

• Minimum of 5 years of multi-state payroll experience
• Candidates must be located in the Eastern or Central U.S. time zones to ensure optimal collaboration with our teams and clients
• Experience with HRIS systems, ADP experience required
• Strong knowledge of accounts payable and vendor management
• Proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to communicate effectively with both internal and external stakeholders
• Ability to work independently and manage multiple priorities

Responsibilities

• Administer full-cycle payroll processes, ensuring timely and accurate payroll submission (ADP & Vistra)
• Maintain compliance with federal, state and local payroll regulations in a multi-state environment
• Manage employee data, including new hires, terminations, and changes to compensation or benefits
• Assist the People Operations with benefits enrollment and other related activities
• Liaise with 401k administrator
• Work with external auditors on the 401k annual audit
• Assist employees with questions about their wages, taxes and/or deductions
• Process reports to analyze payroll data and record payroll related journal entries
• Monitor payroll inbox and own all communications related to payroll
• Own the accounts payable process including vendor onboarding and setup (TIN matching), purchase orders, weekly payment runs, credit card processing and expense report review
• Initiate vendor payments through MineralTree and ensure proper documentation
• Record cash payments and maintain accurate records in NetSuite
• Communicate with Purchasing and /or other departments as needed to resolve pricing discrepancies, delivery receipts or other issues preventing PO match
• Utilize NetSuite, Expensify and MineralTree to record transactions, generate reports and maintain accurate financial records
• Monitor AP email inbox and own all communications related to accounts payable
• Support and implement process improvement and automation projects
• Support special projects
• Other duties as assigned

Preferred Qualifications

• International payroll processing experience a plus
• Payroll certification (e.g., CPP or equivalent) a plus
• Experience with account software, including NetSuite, MineralTree and Expensify a plus

Benefits

• Compensation. Base salary range: $85,000 - $110,000, reflecting our confidence in your expertise and impact, with the opportunity for annual bonuses tied to company performance and individual contributions
• Health & Wellness. Comprehensive medical, dental, and vision benefits, plus savings plans—coverage starts on day one!
• Mental Health Support. Access to company-paid counseling, coaching, and resources for you and your family through Spring Health
• Financial Well-Being. Plan for your future with a 401(k)-retirement savings plan featuring a company match
• Flexible Time Off. Take the time you need with unlimited vacation and dedicated health & wellness days. SimSpace provides flexible solutions to meet the diverse work-life needs of team members
• Parental Leave. Paid leave plans to support you and your loved ones during life’s most important moments
• Ownership Opportunities. Equity stock options at hire, with annual performance-based grants—become an invested stakeholder in our shared success
• Referral Rewards. Earn $1,500–$3,500 for every qualified hire through our employee referral program
• Peloton Interactive Wellness Program. Full- and partial- subsidized membership plans and equipment discounts to help you reach your personalized fitness goals
• Continuous Learning. Access a LinkedIn Learning membership to prioritize your personal and professional development
• Social Connections. Monthly reimbursements for meaningful connections with teammates through our SocialSpace Community
• Extra Perks. Legal plan coverage, pet insurance, wellness reimbursements, and more to simplify life’s details