Senior Payroll Specialist

Summary

Join Smartcat's collaborative Finance team as a Payroll Specialist and play a crucial role in ensuring seamless, accurate, and compliant payroll operations across multiple regions. You will be responsible for accurate and timely payroll execution, maintaining compliance with regulations, streamlining processes, and building strong partnerships with internal and external teams. This role requires a Bachelor's degree in a related field, 4+ years of experience in payroll administration, strong knowledge of payroll regulations, and proficiency in Excel and NetSuite. The position offers a fully remote work environment, the opportunity to improve systems and create clarity, and the chance to contribute to a fast-growing, global business. Smartcat is a dynamic Series C company experiencing significant growth, offering a unique blend of hyper-growth potential with downside protection.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• 4+ years of experience as a Payroll Administrator, Payroll Specialist, or Payroll Analyst
• Strong knowledge of payroll regulations and best practices
• High proficiency in Excel and familiarity with G Suite
• In-house payroll experience
• Experience managing payroll software and complex systems
• Strong attention to detail, problem-solving, and organizational skills
• Strong communication and interpersonal skills, with the ability to engage and collaborate effectively across teams
• An innovative and resourceful mindset, perfect for thriving in a fast-paced, growth-driven environment

Responsibilities

• Ensure accurate and timely payroll execution across all supported regions, especially the US and UK
• Maintain 100% compliance with local payroll regulations and internal audit requirements
• Streamline and document payroll processes and policies to improve operational efficiency
• Build strong partnerships with internal teams (e.g., People Ops) and external vendors to optimize payroll workflows
• Accurately reconcile contractor and EOR payments and maintain clean records in NetSuite
• Gain a full understanding of existing payroll processes, systems (especially NetSuite), and vendor relationships
• Familiarize yourself with the company’s global payroll calendar, key stakeholders, and compliance requirements
• Shadow current payroll runs to learn timing, tools, and nuances by region
• Begin handling basic employee inquiries related to payroll and documentation
• Start independently processing and reviewing payroll for at least one region (likely UK or US)
• Collaborate with external providers to identify and implement minor process improvements
• Review and reconcile contractor and EOR payments
• Document at least one payroll process or workflow for internal SOPs
• Manage full-cycle payroll processing across all assigned regions with minimal oversight
• Lead payroll forecasting and reconciliation efforts with a high degree of accuracy
• Support the People team in compensation and benefits projects and ensure accurate implementation
• Own and drive internal audits or reporting requirements related to payroll
• Recommend 1–2 improvements to current processes or tools based on initial observations

Preferred Qualifications

• Experience with NetSuite ERP
• Experience in vendor management and working with external partners

Benefits

Fully remote team