Senior Spend Management Associate

Summary

Join Guild as a Senior Spend Management Associate and play an instrumental role in driving efficiency and effectiveness within the organization's Accounts Payable (AP) and Travel and Expense (T&E) processes. Collaborate closely with the Senior Procurement Operations Associate to execute the procure-to-pay process, manage vendor relations, and ensure timely and accurate payment disbursements. Maintain a robust control environment, adhering to AP and T&E policies. This role requires expertise in invoice processing, payment management, purchase order management, and control implementation. The ideal candidate will possess strong analytical and problem-solving skills, along with proficiency in P2P systems. Guild offers a competitive total compensation package, including a base salary of $80,000-$100,000 and stock options.

Requirements

• Bachelor's in Accounting, Finance, or other relevant field
• Proficient in utilizing P2P systems such as ZIP and Navan, with the ability to leverage technology to streamline processes and enhance efficiency
• Ability to interpret financial data, identify trends, and derive actionable insights to drive process improvements and cost savings
• Resourceful in resolving issues and mitigating risks within the P2P process, employing critical thinking and creative problem-solving techniques
• A team player who collaborates effectively with colleagues at all levels, fostering a culture of cooperation and knowledge sharing within the organization

Responsibilities

• Oversee the receipt, validation, and matching of invoices against POs and receipts, facilitating timely and accurate payment processing
• Ensure payments are executed promptly and accurately, liaising with finance teams to address any discrepancies and optimize cash flow management
• Coordinate with stakeholders, including the Senior Procurement Operations Associate, to accurately set up purchase orders (POs) in the procurement system, verifying details such as pricing, quantities, and vendor information to support a more efficient invoicing approval process
• Identify and implement robust controls within the P2P process to mitigate risks, prevent fraud, and safeguard financial assets
• Cultivate positive relationships with vendors, addressing inquiries and resolving issues related to invoicing, payments, and contractual terms
• Manage the T&E process for the organization, utilizing the T&E system to facilitate expense reporting, approval workflows, and reimbursement
• Assist the Financial Planning and Analysis teams with spend data that will help support budget and planning processes

Benefits

• Access to low-cost, high-quality health care options through Cigna and Kaiser (due to coverage limitations, Kaiser is currently only available in CA & CO)
• Access to a 401k to help save for the future
• Open vacation policy for employees to rest and recharge
• 8 days of fully-paid sick leave, to take the time to heal and or recover
• Family-friendly benefits, including 12 weeks of parental leave for non-birthing parents and 18-20 weeks for birthing parents; 4-week ramp-up period for when employees return from a leave of 6 weeks or more; as well as employer-paid short-term and long-term disability, employer-sponsored life insurance, fertility and caregiving benefits
• Well-rounded wellness benefits including free and low cost mental health resources and financial wellbeing support services
• Education benefits and tuition assistance to help your future development and growth