Talent Acquisition & Admin Assistant

Summary

Join Holycode, a software and ERP system development company, as a Talent Acquisition (TA) & Admin Assistant. This role involves supporting the recruitment process, managing candidate records, and assisting with administrative tasks. You will work closely with recruiters, hiring managers, and other stakeholders to ensure a smooth recruitment process. Additionally, you will provide administrative support, including contract preparation, invoice review, report generation, and onboarding assistance. This position offers the opportunity to contribute to a dynamic team and play a vital role in the company's growth and innovation.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field preferred, but not mandatory
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Proactive mindset with a strong sense of ownership; someone who sees opportunities to contribute and acts on them
• High attention to detail—especially important when reviewing contracts and invoices
• Excellent communication and interpersonal skills; warm, professional, and people-oriented
• A good sense of humor and a relaxed, approachable style
• Ability to work independently and collaboratively across teams
• Strong administrative skills and familiarity with tools such as ATS, spreadsheets, internal HR systems, and multi-benefit platforms like UP Romania/Edenred
• Excellent knowledge of English

Responsibilities

• Assist in job posting, resume screening, scheduling interviews, and communicating with candidates to ensure a smooth recruitment process
• Maintain accurate and up-to-date candidate records in the ATS
• Review incoming resumes and applications to identify qualified candidates based on job requirements and qualifications
• Assist with administrative tasks related to recruitment
• Collaborate closely with recruiters, hiring managers, and other stakeholders to understand talent needs and provide support in achieving recruitment goals
• Support the preparation and verification of employment contracts using internal software
• Ensure that all contracts are saved in secure Google Cloud workspaces in line with company policies
• Assist in reviewing invoices submitted monthly for accuracy using spreadsheets and consistent templates
• Help prepare monthly reports including payslips and time reports, using internal tools
• Manage and prepare monthly documentation for the multi-benefit platform
• Support the onboarding process by helping organize and prepare employee equipment
• Assist in organizing business trips: book flights, coordinate per diem, support with reimbursements, and maintain communication with clients regarding budgets and travel plans
• Work closely with HR, Admin, Support, Legal, and Finance departments, and report directly to the HR Lead and Country Manager in Romania

Preferred Qualifications

Previous experience in a TA support or HR/Administrative role is a plus

Benefits

• High-growth company in which you can find exciting and trend-setting challenges
• Startup minded work atmosphere in an open-minded multinational team
• Working remotely (from Romania)
• All necessary equipment – up to you to decide what you prefer
• A budget for professional improvement (courses, conferences, books…)
• A budget for multi benefits platform (meal tickets, private pension, etc)
• Premium private medical subscription with nationwide coverage
• Budget for the mastery of the English and German languages
• Skilled, senior and internationally experienced co-workers
• Opportunities to learn and grow with us