Trade Deductions and Billing Analyst

Summary

Join Vital Farms as a Billing and Trade Analyst, where you will play a crucial role in ensuring accurate and efficient billing procedures and deduction process management. You will collaborate with sales teams and partners to guarantee precise billing, address any issues promptly, and work cross-functionally with other revenue accounting teams to support deductions and AR/collections processes. This role involves analyzing deductions, reconciling them to the correct customers and categories, and disputing invalid deductions to secure repayment. You will also process invoices, generate statements, and collaborate with cross-functional teams to ensure timely and accurate invoicing. Additionally, you will work closely with the collections team to manage accounts receivable and proactively address delinquent accounts. This position requires strong organizational, interpersonal, and analytical skills, and you will be part of a fast-paced, energetic, remote environment with a passionate team dedicated to ethical food production.

Requirements

• Bachelor’s degree in Accounting or related field
• 3+ years of related experience required – AR/billing/deductions/cash apps/collections
• Ability to travel 10-20% for company meetings, team offsites, onboarding trips
• Strong organizational, interpersonal and analytical skills
• You’re no hero – You know the power of teamwork and celebrate the work of others before your own
• You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of
• You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day
• You can walk in someone else’s boots – You seek to understand other’s viewpoints and think that you get to better answers by sitting on the same side of the table
• You don’t walk on eggshells – You’re not afraid to leave the bullsh*t behind and have honest conversations

Responsibilities

• Partner with trade promotion and sales team to gain a deep understanding of VF customers and trade promotion deal activity and customer allowances
• Work with broader accounting team to connect and streamline processes and ensure timely and accurate recognition of deduction expense/liabilities
• Obtain and organize supporting documentation from each deduction taken
• Ensure deductions are properly reconciled to the correct customers, brands, spend category, deal codes, etc
• Perform in-depth analysis of all deductions received to validate that the deduction taken is in accordance with agreed upon terms and that the amount taken is accurate ; maintain clear and detailed records of validation procedures performed
• TPM System: Leverage TPM system for deduction processing/reconciliation. Seek continuous improvement opportunities for deduction processing. Ensure integrity of TPM to ERP integration
• Dispute invalid deductions with external customers in order to receive repayment; maintain strong customer relationships to ensure timely resolution
• Process invoices for all customer shipments daily. Generate invoices and statements, verifying all relevant details, pricing, discounts, and terms to minimize errors and discrepancies
• Collaborate with cross-functional teams, including sales, customer service, and operations, to gather necessary billing information and ensure timely and accurate invoicing
• Work closely with the collections team to monitor and manage accounts receivable, proactively addressing delinquent accounts and assisting with collections efforts
• Work closely with other functions of the business, mainly sales team , supply chain, and shipping
• Provide reporting for open orders and issues
• Troubleshoot invoice discrepancies as well as ensure EDI reconciliation to customers is accurate (exception reporting). Work with IT team to resolve issues
• Work closely with supply chain and shipping teams to resolve any issues relating to shortages, damages, overages and pricing discrepancies
• Weekly reconciliation between closed sales orders and invoicing
• Responsible for month end journal entries related to the billing function
• Assist in pulling support for auditors during quarterly reviews and year-end audit

Preferred Qualifications

• Microsoft Dynamics 365/ NetSuite and advanced Excel skills highly desired
• Deductions experience highly desired
• Prior work history in Distribution/CPG industry a plus

Benefits

• A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table
• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few)
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1
• Annual bonus and equity grant (subject to business results and company approval)
• Free eggs and butter, along with friends and family discounts
• Fun team SWAG that will make you the talk of the town
• Professional development opportunities and an amazing team dedicated to your growth