Vita Coco is hiring a
Account Assistant

Summary

The Account Assistant at The Vita Coco Company is responsible for maintaining the accuracy of ocean freight and financial data, working closely with logistics and supply chain teams, and preparing various reports. They should have a minimum diploma in Accounting or Logistics, strong analytical skills, proficiency in MS Excel, and experience with SAP, Power BI, or similar tools.

Requirements

• Minimum Diploma in Accounting / Logistics or equivalent experience
• Min 1 – 2 years of working experience
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Possess strong skills in MS Excel (Pivot tables, V-Lookups, Power Query)
• Excellent communication and interpersonal skills
• Responsible and highly adaptable
• Ability to work independently and as part of a team

Responsibilities

• Verify and reconcile ocean freight information, including estimated costs, booked contracts, invoices, and shipment details
• Proactively review and follow up with the logistics and supply chain teams for missing shipment information such as rates availability, order lines, container numbers, bill of lading numbers, and freight invoices
• Reconcile inbounded shipments with Supply Chain and Markets
• Prepare weekly reports summarizing freight cost status for relevant stakeholders
• Follow up on outstanding freight cost invoices with the logistics team
• Maintain ocean freight master data and financial master data warehouse, Power BI
• Ensure the Full-Year Forecast Volume is reconciled against SAP for Actuals
• Assist with month-end closing processes, including reconciliation and reporting

Preferred Qualifications

Experience with SAP, Power BI or similar data visualization tools is a plus