Remote Accounts Payable Specialist

At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

We are looking for an Accounts Payable Specialist to join our A-team (hybrid*). As an Accounts Payable Specialist at Allucent, you will be responsible for ensuring smooth processing of all vendor invoices. Track incoming AP invoices and enter them into the accounting application D365, ensuring accuracy in data entry and general ledger coding. Meet timelines globally and ensure compliance with all accounts payable processes.

In this role your key tasks will include:

• Audit employees expense reimbursement as per the company policy and posting/importing them to payables.
• Review pending expense report time to time and get them cleared by following up with respective stake holder.
• Provide concur access to employees by creating/mapping employees profile in SAP-Concur application.
• Clearing any error occurred during import of expenses from concur or during the posting of expenses to payables.
• Maintain expense log report / tracker and keep updating it on daily basis with its status.
• Issuing credit cards to the employees and deactivation of the cards in the given timeline.
• Addressing credit card related issues/queries timely on high priority.
• Entering the vendor invoices received in the accounting application D365 in the given TAT and ensuring proper attachment, accuracy in data entry and account codes.
• Taking daily count of the invoices received in the AP generic mailbox.
• Ensure that every invoice is backed by a supporting document in the ERP. There should be adequate reason for any invoice without proper supporting documents.
• Seek approval from relevant project managers or functional area leaders using D365 workflow.
• Set up new vendors in the accounting application with relevant details and ensuring it is in line with vendor governance.
• Creating payment batches timely as per given budget and submit the batch details to payment specialist to load the payment.
• Maintaining critical vendors list, proactively recording the invoices, and ensure timely payment.
• Assist with month-end close as required.
• Review and take action on ageing AP items within SOP timelines.
• To Improve systems and procedures and initiate corrective actions for AP accounting, escalate any issues relevant stakeholders get it resolved.

To be successful you should possess:

• Degree in Accountancy or Finance or equivalent relevant experience.
• Minimum of 6+ years of experience in accounts payables, employee’s Travel and Expense reimbursement.
• Hands-on experience in working in ERP Environment.
• Hands-on experience in working in ERP SAP-Concur and Microsoft D365 would be an advantage.
• Effective organizational and time management skills.
• Proven flexibility and adaptability.
• Proficiency in MS Office.
• Excellent communication skills both written and verbal in English.
• Attention to detail.

Benefits of working at Allucent include:

• Comprehensive benefits package per location
• Competitive salaries per location
• Departmental Study/Training Budget for furthering professional development
• Flexible Working hours (within reason)
• Opportunity for remote/hybrid* working depending on location
• Leadership and mentoring opportunities
• Participation in our enriching Buddy Program as a new or existing employee
• Internal growth opportunities and career progression
• Financially rewarding internal employee referral program
• Access to online soft-skills and technical training via GoodHabitz and internal platforms
• Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects
• Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees

Disclaimers:

*Our hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.

“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.”