Accounts Receivable Specialist

Summary

Join Brixio's centralized finance team in the Philippines as an Accounts Receivable Specialist and ensure accurate and timely client invoicing, payment collection, and accounts receivable tracking. You will be a key contributor to maintaining clean and predictable cash flow. This role involves preparing and issuing invoices in QuickBooks Online (QBO), monitoring incoming payments, applying payments to invoices, maintaining AR aging reports, and assisting with cash flow forecasts. You will also support the transition to a new internal ERP system, participate in designing AR automation flows, and help document standard operating procedures (SOPs). The ideal candidate possesses 2-4 years of experience in Accounts Receivable or Finance Operations, strong QBO skills, and excellent communication and follow-through abilities. This is a remote-first position with opportunities for promotion.

Requirements

• 2–4 years experience in Accounts Receivable or Finance Ops
• Experience with QuickBooks Online (QBO) is mandatory
• Strong understanding of invoicing, revenue recognition basics, and AR reconciliation
• Excellent follow-through on collections with professional communication style
• Detail-oriented and structured
• Very comfortable working with deadlines, systems, and cross-functional teams
• Assertive in collections without damaging client relationships
• Proactive about identifying and flagging risks or inconsistencies

Responsibilities

• Prepare and issue client invoices in QBO based on project milestones, contracts, or CRM triggers
• Ensure all invoices match terms agreed in commercial agreements (scope, billing cycle, tax treatment)
• Coordinate with Sales and Delivery for accurate invoice timing and value
• Monitor incoming payments (bank, Stripe, Wise, etc.)
• Apply payments to open invoices in QBO accurately and in real-time
• Flag late payments and initiate collection sequences (soft reminders, follow-up cadence)
• Maintain up-to-date AR aging reports and share weekly status updates
• Assist FP&A with rolling cash flow forecasts by providing real-time receivables pipeline
• Highlight high-risk accounts or repeat late-payers for escalation
• Support the transition to our internal ERP by mapping AR processes and testing integrations
• Participate in designing AR automation flows (e.g. invoice → reminder → payment → reconcile)
• Help document and refine SOPs for AR processes

Preferred Qualifications

• Experience working with startups, SaaS, or IT services companies
• Familiarity with Stripe, Wise, PayPal, and other cross-border payment systems
• Exposure to CRM tools (HubSpot, Salesforce) and invoice automation platforms
• Comfortable using Slack, Google Sheets, and Notion in a remote setup

Benefits

• Full-time, contractor or employee (PH-based)
• Remote-first with KPIs and structured reporting
• Opportunities for promotion into billing operations, revenue ops, or ERP support roles