Administrative And Travel Coordinator

Summary

Join 20four7VA as an Administrative and Travel Coordinator Virtual Assistant supporting a busy physician. You will manage schedules, coordinate domestic and international travel (up to 18-20 trips annually), organize legal case files, and handle general administrative tasks. This role requires proficiency in Google Workspace and strong organizational skills. Experience as a Virtual Assistant or in travel planning is essential. The position offers competitive rates, weekly payments, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
• Proficiency with Google Workspace (Docs, Sheets, Drive, Google Voice)
• Strong organizational and multitasking skills
• Experience in travel planning and coordination (domestic and international)
• Excellent verbal and written communication skills
• Familiarity with LastPass or similar password management tools
• Knowledge of handling sensitive data securely and ethically
• Background in supporting professionals in the medical or legal field
• Google Suite
• MS Office

Responsibilities

• Research and book domestic and international flights, accommodations, and transportation
• Prepare detailed travel itineraries and ensure all documents are organized
• Manage and coordinate personal and professional travel, including up to 18–20 trips annually
• Maintain and organize schedules across five hospital engagements
• Assist with expert witness case management, including organizing legal documents and communication
• Create and manage spreadsheets, notes, and itineraries using Google Workspace (Docs, Sheets, Drive)
• Handle email correspondence and manage communications via Google Voice
• Adhere to data privacy standards and confidentiality requirements
• Use secure platforms such as LastPass for credential management

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you