Administrative Assistant

Summary

Join Kanopi Studios as a Sales Administrative Assistant and support the sales team's operations. You will manage HubSpot CRM workflows, maintain accurate reporting, and identify process improvements. Collaborate with Sales, Marketing, and Leadership teams, providing essential administrative support. This fast-paced role requires organization, clear communication, and a proactive mindset. Success involves managing shifting priorities, attention to detail, and supporting the team. The position is 100% remote, but requires US or Canada residency.

Requirements

• 3+ years of experience in sales administration within a high-velocity, fast-paced environment (preferably remote), with excellent time management and organizational skills
• Proficiency in HubSpot (or similar CRM) is required; HubSpot certifications are a plus
• Strong attention to detail, analytical thinking, and a systems-oriented mindset
• Excellent verbal and written communication skills, with the ability to collaborate across teams, solve problems proactively, and manage shifting priorities under pressure
• Self-motivated and capable of working independently in a remote environment while coordinating closely with multiple teams

Responsibilities

• Own the back-end administration of HubSpot, including workflows, automations, templates, lead routing, property creation, and initial deal setup for new leads and opportunities
• Regularly audit and clean sales data to ensure reporting, forecasting, and segmentation accuracy
• Coordinate sales meetings (including multi-timezone scheduling), prepare documents, draft emails, organize notes, and ensure timely follow-ups, task assignments, and action item completion
• Identify and implement improvements to streamline sales operations, including onboarding documentation, CRM SOPs, and repeatable sales support processes
• Take notes and update existing sales opportunities and their documentation
• Maintain and update sales process documentation, templates, and reference materials
• Research new leads, potential prospects, and target companies to support pipeline development and sales outreach
• Assist with LinkedIn outreach, event engagement, and sales communications to support proactive business development efforts

Preferred Qualifications

Experience with Google Suite, Microsoft Office, and Zoom is strongly preferred

Benefits

• Health insurance
• Professional development opportunities
• Remote work, flexible hours