Administrative Assistant

Summary

Join Keller Executive Search as our dedicated Administrative Assistant and thrive in a fast-paced, collaborative environment. You will provide essential support to executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. This role offers remote admin flexibility and the chance to make a real impact in talent acquisition. Responsibilities include managing executive calendars, preparing correspondence, maintaining filing systems, conducting research, and supporting the team with various administrative tasks. The ideal candidate possesses prior administrative experience, familiarity with Microsoft Office Suite, strong organizational and communication skills, and the ability to handle confidential information. Keller offers a competitive salary, comprehensive health insurance, paid time off, and significant professional growth opportunities.

Requirements

• Prior experience as an Administrative Assistant or similar role
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Attention to detail and accuracy
• Works well independently and in a team
• Adaptable in a dynamic environment

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Maintain filing systems and manage documents related to client projects
• Conduct research to assist with candidate sourcing and client needs
• Support the team with various administrative tasks as needed
• Communicate effectively with clients and candidates for a professional experience
• Assist in organizing company events, meetings, and workshops

Benefits

• Competitive salary: 2M–3M annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities
• Experience in a rapidly growing organization
• Opportunity to expand responsibilities over time in executive recruitment
• Hands-on learning and skill development in high-impact talent acquisition
• Flat management structure with direct access to decision-makers
• Friendly, collaborative U.S.-based team empowering innovation
• Open communication environment
• No bureaucracy or rigid hierarchies
• Results-oriented approach
• Global Reach and Impact
• Join a top-tier international executive search firm with worldwide reach
• You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth
• Career Acceleration
• Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization
• Collaborative and Inclusive Culture
• Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities
• Work-Life Integration
• Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices
• Unmatched Professional Growth
• Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development