Administrative Assistant

Summary

Join Keller Executive Search as an Administrative Assistant and provide essential support to executive search professionals. You will manage executive calendars, prepare correspondence, maintain filing systems, conduct research, and support the team with various administrative tasks. This role requires strong organizational and communication skills, attention to detail, and the ability to handle confidential information. The position offers a competitive salary, comprehensive health insurance, paid time off, and significant professional growth opportunities. Enjoy remote work flexibility and be part of a supportive, inclusive, and diverse work environment.

Requirements

• Prior experience as an Administrative Assistant or similar role
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Attention to detail and accuracy
• Works well independently and in a team
• Adaptable in a dynamic environment

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Maintain filing systems and manage documents related to client projects
• Conduct research to assist with candidate sourcing and client needs
• Support the team with various administrative tasks as needed
• Communicate effectively with clients and candidates for a professional experience
• Assist in organizing company events, meetings, and workshops

Preferred Qualifications

• Experience in a rapidly growing organization
• Opportunity to expand responsibilities over time in executive recruitment
• Hands-on learning and skill development in high-impact talent acquisition
• Flat management structure with direct access to decision-makers
• Friendly, collaborative U.S.-based team empowering innovation
• Open communication environment
• No bureaucracy or rigid hierarchies
• Results-oriented approach

Benefits

• Competitive salary: 99,000–121,000 CAD annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities