Administrative Assistant

Summary

Join Xometry, a rapidly growing company, as an Administrative Assistant supporting the Operations team and executives. This role focuses on providing essential administrative support to ensure smooth team functioning. Key responsibilities include managing schedules, coordinating logistics, and assisting with various operational tasks. Success requires organization, attention to detail, and strong communication skills. The position offers experience in a fast-paced operations environment and the chance to contribute to a growing team. The ideal candidate will have prior administrative experience and proficiency in various software applications.

Requirements

• 2 + years of experience in an administrative or support role in a corporate environment
• Experience supporting a team or multiple individuals
• Ability to work in a fast-paced environment and learn quickly
• Strong organizational and time management skills
• Proficiency in computer software such as Google Suite, Microsoft Suite, Zoom, and Slack

Responsibilities

• Maintain and update team and executive calendars, including scheduling meetings, coordinating with participants, and ensuring meeting logistics
• Assist with travel arrangements and accommodations for team members and executives
• Help prioritize tasks and ensure deadlines are met
• Track and communicate task progress within the team
• Conduct internet-based research to support operations projects
• Assist with the processing of expenses
• Provide backup support to other teams, such as customer service and operations, as needed
• Support the facilities team with office tasks, conference room bookings, and team events
• Assist with corporate social responsibility initiatives
• Prepare basic reports and presentations
• Proactively assist with ad hoc tasks and projects assigned by the manager and executives

Preferred Qualifications

• Bachelor’s degree or equivalent experience preferred
• Past experience working with executives highly preferred