Administrative Assistant

Summary

Join Xometry, a company connecting innovators with manufacturers, as an Administrative Assistant supporting the Operations team and executives. This role involves managing schedules, coordinating logistics, and providing essential administrative support for smooth team functioning. You will handle travel arrangements, prioritize tasks, track progress, conduct research, process expenses, and provide backup support to other teams. The ideal candidate is organized, detail-oriented, and possesses strong communication skills. This position offers experience in a fast-paced environment and the opportunity to contribute to a growing team. The role also includes supporting facilities tasks and corporate social responsibility initiatives.

Requirements

• 2+ years of experience in an administrative or support role in a corporate environment
• Experience supporting a team or multiple individuals
• Ability to work in a fast-paced environment and learn quickly
• Strong organizational and time management skills
• Proficiency in computer software such as Google Suite, Microsoft Suite, Zoom, and Slack
• Advanced English level (required)

Responsibilities

• Maintain and update team and executive calendars, including scheduling meetings, coordinating with participants, and ensuring meeting logistics
• Assist with travel arrangements and accommodations for team members and executives
• Help prioritize tasks and ensure deadlines are met
• Track and communicate task progress within the team
• Conduct internet-based research to support operations projects
• Assist with the processing of expenses
• Provide backup support to other teams, such as customer service and operations, as needed
• Support the facilities team with office tasks, conference room bookings, and team events
• Assist with corporate social responsibility initiatives
• Prepare basic reports and presentations
• Proactively assist with ad hoc tasks and projects assigned by the manager and executives

Preferred Qualifications

• Bachelor’s degree or equivalent experience preferred
• Experience working with executives is highly preferred