Administrative Assistant

Summary

Join Outliant, a fully-remote digital product development company, as an Administrative Assistant. You will provide comprehensive administrative support to project delivery teams, managing calendars, taking meeting notes, creating presentations, and maintaining data accuracy. This mid-level role requires proven administrative experience, exceptional organizational and communication skills, and proficiency in various software applications, including Google Workspace and project management platforms. You will need strong attention to detail, problem-solving abilities, and adaptability. In return, enjoy unlimited PTO, non-working holidays, pro-rated bonuses, salary increases, referral bonuses, continuous learning support, and a fun work environment.

Requirements

• Administrative Experience: Proven track record in administrative support roles, preferably in an agency environment
• Organizational Skills: Exceptional organizational skills, including the ability to prioritize tasks, manage multiple deadlines, and work independently
• Communication Skills: Excellent verbal and written communication skills, with a strong ability to build relationships and interact effectively with colleagues and stakeholders
• Experience with ClickUp or similar project management platforms (e.g., Asana, Trello, Jira)
• Proficiency with Google Workspace (formerly G Suite), including Gmail, Google Docs, and Google Calendar
• Strong experience with Google Sheets or similar spreadsheet software (e.g., Microsoft Excel) for data organization and analysis
• Demonstrated ability to create professional presentations using tools like Google Slides or PowerPoint, Canva, Pitch or similar
• Attention to Detail: Meticulous attention to detail and accuracy in data entry, recordkeeping, and document preparation
• Problem-Solving: Ability to identify and resolve issues efficiently and effectively, with a proactive approach to problem-solving
• Adaptability: Flexibility to adapt to changing priorities, work environments, and technologies
• Customer Service Orientation: Strong customer service skills, with a commitment to providing excellent support to internal and external clients

Responsibilities

• Provide comprehensive administrative support to the project delivery team and other departments as needed
• Calendar management
• Taking meeting notes and preparing documentation
• Creating presentations and pitch decks
• Preparing comprehensive reports
• Accurately input and maintain data in relevant databases or systems, ensuring data integrity and accuracy
• Conduct research and analyze data as needed to support team objectives
• Perform other administrative tasks as assigned, including ad-hoc projects and special assignments

Benefits

• Unlimited PTO
• Non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Salary increases and performance-based bonuses
• Referral bonuses
• Continuous learning support
• Fun and casual work environment
• Employee engagement activities and virtual gatherings