Administrative Assistant IV

Summary

Join Affirm's Legal team as an Administrative Assistant, providing comprehensive support to senior leaders. You will manage calendars, coordinate meetings and events, prepare documents, and handle travel arrangements. This role requires strong organizational skills, proficiency in Google Suite and Microsoft Office, and experience in a fast-paced environment. You will collaborate with the Executive support team and contribute to various administrative functions, including budget tracking. Affirm offers a competitive compensation package including comprehensive health benefits, flexible spending stipends, and generous time off. The position is primarily remote, with occasional office visits as needed.

Requirements

• 2-4 years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Zoom, Notion, SimpleLegal, Ironclad
• Strong work ethic, professionalism, confidentiality and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
• Ability to travel 2-4 times a year for team and company meetings and events

Responsibilities

• Support three senior leaders with their respective administrative needs
• Calendar management, including scheduling meetings and prevention and mitigation of any conflict between existing meetings
• Meeting preparation (such as calendar event creation, drafting an agenda, creating slide decks, and communicating with meeting attendees in advance of meetings)
• Attend select meetings to track action items and follow up with meeting attendees on action items
• Event coordination, including team operations for team building events, partner meetings, and working onsite/offsite meetings
• Partner with the Executive support team to coordinate needs across the wider Affirm team
• Additional administrative functions such as submitting expense reports, travel coordination, preparation of documents and presentations (using Google Suite and Microsoft office), and ad-hoc special projects
• Assist in managing invoices & purchase orders, and partner with leadership and finance to track and analyze departmental budgets and expenses

Benefits

• 100% subsidized medical coverage, dental and vision for you and your dependents
• Monthly stipends for health, wellness and tech spending
• Equity rewards
• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount