Analyst, Operations Support

Summary

Join our Digital Product Engineering company as an exceptional Executive Assistant, providing comprehensive administrative and strategic support to our client. This critical role requires managing complex, multi-jurisdictional operations with absolute discretion. You will serve as a trusted liaison across business divisions, demonstrating exceptional organizational skills, technical proficiency, and strategic thinking. The position involves managing global calendars, preparing executive materials, handling confidential communications, and organizing various meetings and sessions. You will also coordinate projects, support business reviews, assist with M&A due diligence, and manage external partnerships. This role demands a high level of proficiency in various software and tools and a strong understanding of regulatory compliance.

Requirements

• Bachelor’s degree in Business, Communications, or related field (preferred)
• 7–10+ years as Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
• Familiarity with intellectual property management and patent processes
• Professional certification in project management (PMP) or administrative management (CAP)
• Knowledge of international regulatory requirements and compliance standards
• Experience with investor relations and capital markets activities
• C-level support experience in multinational settings
• Skilled in handling confidential info and regulatory compliance
• Excellent English communication; other languages a plus
• Strong organizational, project management, and problem-solving skills
• Independent, detail-oriented, and flexible with time zones
• Culturally aware and security-conscious (NDAs, info security, background checks)
• Proficient in MS Office 365 and Adobe Creative Suite
• Familiar with: CRM tools (Salesforce, HubSpot)
• PM tools (Asana, Monday.com)
• Video platforms (Zoom, WebEx)
• Document management/version control
• Basic HTML/CSS for email/web content
• Amenable to work 4:00 PM – 1:00 AM, Monday to Friday

Responsibilities

• Manage global calendar and travel logistics, including visas and itineraries
• Prepare executive materials: briefings, reports, presentations
• Handle confidential correspondence and stakeholder communications
• Organize board meetings, investor relations, and strategic sessions
• Maintain filing systems and document control
• Liaise between CEO and cross-functional teams
• Coordinate projects and track deliverables
• Support business reviews, reports, and regulatory filings
• Assist with M&A due diligence
• Manage external partnerships and regulatory agency interactions
• Oversee legal, audit, and compliance communications
• Facilitate HQ-subsidiary coordination
• Lead PR and media engagements
• Design materials using Adobe Suite; while upholding brand standards
• Manage digital assets and support product launches
• Coordinate with external creative/technical agencies

Preferred Qualifications

• MBA or advanced degree in relevant field good to have
• Experience with pharmaceutical or nutraceutical product development cycles preferred