AP Manager

Summary

Join OLAPLEX as the Manager, Accounts Payable, overseeing all aspects of the company’s Accounts Payable function. Manage and develop the accounts payable team, ensuring timely and accurate processing of vendor payments. Maintain strong vendor relationships, resolve disputes, and manage the company’s travel and entertainment program. The role requires excellent communication, strong work ethic, and the ability to manage multiple priorities. You will also prepare reports, manage the annual 1099 process, and implement process improvements. This position needs someone highly organized, detail-oriented, and capable of managing multiple competing priorities.

Requirements

• 6+ years of progressive accounts payable experience is required
• Bachelor's degree in accounting or related experience
• Experience with internal controls and SOX requirements
• General knowledge of accounting principles and US GAAP

Responsibilities

• Manage the accounts payable team including contractors, including hiring, training, development, coaching and performance evaluations
• Direct their time accordingly to meet month-end close deadlines, while ensuring timely and accurate financials
• Manage all AP direct and indirect activity
• Ensure efficient and timely processing of vendor payments, and resolution of vendor-related questions in a timely and professional manner
• Maintain strong relationships with vendors, resolve disputes and setting payment expectations
• Oversee both our AP inbox and Chrome River to ensure invoices and questions are reviewed and processed timely by the AP team members & contractors
• Review and upload batch invoices to NetSuite and Bill.com ensuring any corrections are fixed timely
• Provide reporting to the accounting team to support month end accruals
• Manage T&E system (Expensify) to ensure timely submitting and processing of expense reports, compliance with T&E policy, and timely updates of employee information and GL coding
• Serve as a resource to the company on T&E policies, including training and education
• Prepare and/or review journal entries to support month-end close
• Prepare and/or review month end account reconciliations to assist with month-end close
• Vendor statement review - direct AP team in reviewing statement from vendors against open payables to aid in accruals and resolve disputes
• Monitor and analyze the current accounts payable process and recommend improvements to increase efficiency and accuracy
• Manage the annual 1099 process
• Oversee the vendor creation process
• Prepare various AP reports to assist the business in decision making processes related to aged payables and cash flow projections
• Identify and implement systems, tools and process changes to streamline the work of the accounting function, reduce time to close and provide better insights to the accounting team
• Support AP team by helping assess and prioritize questions/workload, and escalate urgent unresolved matters to leadership
• Assist with the external audit process, providing necessary documentation when required to our audit partners
• Educate and support the AP team on the internal control processes and procedures related to our SOX requirements
• Be a reliable resource for other departments for items related to accounts payable
• Ensure AP team is following all accounting and tax standards
• Implement and maintain internal controls to meet public company audit standards

Preferred Qualifications

• Experience with ERP systems, extensive NetSuite experience preferred
• Extensive experience with Bill.com
• Experience with Expensify or other T&E systems
• Proficiency in Excel
• Detail oriented with the ability to meet deadlines with a high degree of accuracy while working independently to solve problems
• Ability to multi-task with great organizational skills in a fast paced, remote environment
• Strong interpersonal skills, written and oral communication skills
• Must demonstrate an ability to build strong cross-functional relationships within the organization
• Exceptional leadership skills
• Ability to deal with multiple currencies and various corresponding bank accounts
• Ability to work well within a team while also being a strong individual contributor
• Ability to travel to periodically to NYC for onsite team building meetings or key times of the year
• 3+ years of experience leading AP teams, preferably in a corporate and remote environment is a plus
• Public company experience preferably in the consumer-packaged goods, retail or related industry with inventory

Benefits

• The annual base pay for this position is $120,000 - $130,000 with eligibility for an annual bonus
• Competitive compensation
• Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options
• Parental Leave: Up to 18 weeks for birthing-parents and up to 10 weeks for non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Products: Twenty (20) free products per year, plus a friends and family discount