Associate Grants Manager

Summary

Join Khan Academy as an Associate Grants Manager and play a vital role in managing grant funding, ensuring the organization's mission of providing free, world-class education is achieved. This critical role involves tracking grant commitments, optimizing processes, and crafting compelling donor communications. You will collaborate with various teams to manage the grant pipeline, track deadlines, and analyze data. Success requires strong organizational and relationship management skills, analytical thinking, and excellent writing abilities. The position reports to the Director of Institutional and Community Giving and is part of a high-performing team raising over $60 million annually. This is an ideal opportunity for someone passionate about education and working in a collaborative environment.

Requirements

• Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere."
• Proven cross-cultural competency skills demonstrating self-awareness, awareness of other, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization

Responsibilities

• Track deadlines and develop efficient processes to enable smooth coordination with other functions to ensure accurate, timely submission of proposals, renewals, and reports
• Actively maintain an updated list of required grant reporting requirements. Develop checklists and processes as-needed to operationalize grant reporting requirements
• Collaborate with program staff to project-manage fulfillment of grant requirements, including running internal grant check-ins cadences, working with finance to understand and track budget and spend, conducting initial data analysis to develop key insights and working with analytics to ensure accurate reporting of inspiring results
• Utilize existing operational systems to maintain accurate, robust records and documentation in Salesforce
• Document and improve internal grant processes to maximize effective cross-team collaboration, efficiency, and accuracy
• Develop and maintain strong, collaborative relationships with key internal stakeholders to gain deep insights into Khan Academy’s work and data so that you can effectively translate that information to donors
• Undertake prospect research to identify potential donors and build donor pipeline
• Support the Chief of External Relations, CEO and other relationship managers to interact with donors to strengthen the donor partnership and relationship
• Work with the Director of Institutional Giving, develop and implement plans tracking key activities and outcomes to help ensure donors and prospects are the donor phases of identification, qualification and cultivation and solicitation
• Work with the Director of Institutional Giving to create and implement plans for keeping prospects not moving to cultivation and solicitation warm and engaged with Khan Academy
• Work with other members of the institutional giving team to develop and submit compelling grant proposals including writing original proposals and reports, drawing from existing materials, and using generative AI to help refine and customize answers while ensuring alignment between funding requests and organizational needs
• Prepare high-quality grant reports by collecting information from programs, analyzing program data, and collaborating with analytics and finance to clearly communicate program outcomes and donor impact
• Help maintain a content library of responses to common questions, data points, and narratives to streamline proposal development and reporting
• Keep abreast of significant shifts in the education philanthropic sector as part of the role in effectively positioning Khan Academy and communicating our impact
• Ensure strong alignment between donors and prospects and our work by understanding Khan Academy’s organizational strategic goals, annual plans, platform and key data metrics

Benefits

• Competitive salaries
• Ample paid time off as needed – Your well-being is a priority
• Remote-first culture - that caters to your time zone, with open flexibility as needed, at times
• Generous parental leave
• An exceptional team that trusts you and gives you the freedom to do your best
• The chance to put your talents towards a deeply meaningful mission and the opportunity to work on high-impact products that are already defining the future of education
• Opportunities to connect through affinity, ally, and social groups
• 401(k) + 4% matching & comprehensive insurance, including medical, dental, vision, and life