Business Affairs Coordinator

Summary

Join The TEAM Companies, a leading payroll and business affairs provider in the entertainment industry, as a Business Affairs Coordinator. This full-time role supports the Business Affairs staff in various administrative tasks, ensuring efficient department operations and client service. You will maintain records, assist with agreements and union claims, manage calendars and travel arrangements, and handle client communication. The ideal candidate possesses at least two years of experience in a related field, excellent communication and organizational skills, and proficiency in basic computer applications. Cast & Crew offers a comprehensive benefits package, including medical, dental, vision, PTO, and wellness programs.

Requirements

• Minimum Educational requirement: High School diploma or GED equivalent
• Minimum two years’ work experience required in agency Business Affairs, Production or Talent Payroll Company
• Basic PC computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required
• Basic office skills and abilities – computers, phones, fax equipment, copiers, etc
• Excellent oral and written communication skills
• Interpersonal skills – ability to interact effectively with clients, colleagues, and management
• Minimum typing/keyboarding of 30 words per minute
• Ability to learn skills, concepts, technology and processes quickly
• Organizational skills
• Attention to detail and analytical skills
• Flexibility and multi-tasking abilities
• Ability to work well under pressure

Responsibilities

• Maintain office contact sheet with emergency contact information and phone tree for BA staff
• Maintain BA OOO Calendar and update as needed
• Assist BA staff in collecting new TTC service agreements for all clients
• Assist BA staff in preparation and submission of union Assumption Agreements for all projects
• Assist BA staff as needed on union claims. Collecting contracts and documentation as requested
• Maintain Union Signatory Agreement List and notify management of expiration dates and renewals
• Assist SVP and VP with expense reports
• Arrange Travel, Hotel, and Dinner reservations for SVP & VP and BA Staff Outings
• Maintain Client list with current contact, address, phone and email information for client notifications, holiday cards, etc
• Facilitate Monthly prebill report and update with BA managers job status information
• Electronic and paper file maintenance for BA department
• Perform additional or special tasks or projects as requested

Preferred Qualifications

College business courses or equivalent work experience preferred

Benefits

• Medical
• Dental
• Vision
• PTO
• Health and wellness programs
• Employee discounts